Business Support Administrator

HFL Building Solutions Group; Denton; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a skilled administrator to enhance their Business Support Team. This role involves accurate data management, creating quotes, and maintaining supplier information. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational skills and proficiency in Microsoft Office. With a commitment to detail and a proactive approach to problem-solving, you'll play a vital role in ensuring smooth operations. Enjoy a supportive workplace with regular company socials, free on-site parking, and a competitive benefits package, making this opportunity both rewarding and engaging.

Benefits

23 days holiday plus 8 bank holidays

Free on-site parking

Regular company socials

Pension plan

Staff referral program

Qualifications

• Experience in administration with a focus on data input and reporting.
• Strong organizational skills and ability to handle multiple tasks.

Responsibilities

• Accurate data input into CAFM and client systems.
• Create and manage quotes using Excel and Word.
• Communicate efficiently with suppliers and clients.

Skills

Administration experience

Problem-solving

Organizational skills

Microsoft Office proficiency

Attention to detail

Tools

Maximo

Excel

Word

Job description

Purpose and Objectives of the Role

We're looking for an experienced administrator to join our Business Support Team.

Main Duties and Responsibilities

1. Accurate data input into Maximo (in-house CAFM system) and client Elogbooks system.
2. Accurately enter service details and costs onto a quote for client submission.
3. Create and manage quotes using Excel and Word.
4. Monitor and review follow-up work orders.
5. Run weekly and monthly reports to ensure data integrity.
6. Communicate efficiently daily with 3rd Party Suppliers and clients.
7. Perform clerical work, such as filing, documentation, and customer service.
8. Maintain and update suppliers' information and customer records.
9. Compose and prepare materials and coordinate schedules for engineers and subcontractors.

Knowledge, Skills & Experience

1. Previous administration experience.
2. Enthusiastic approach with the ability to use initiative to solve problems.
3. Strong organisational skills and ability to handle multiple tasks in a fast-paced environment.
4. Ability to make decisions in a timely manner, with skills in root cause analysis and risk mitigation.
5. Understanding of supply chain, facilities, or hard services.
6. Proficient in Microsoft Office packages.
7. Highly organised with the capability to manage several projects simultaneously.
8. Flexible, quick-thinking, and conscientious.
9. Excellent attention to detail.

Locations, Hours, and Benefits

1. Hours: Monday to Friday, 40 hours, 8 am to 4:30 pm.
2. Location: Head Office, Denton M34.
3. Holidays: 23 days plus 8 bank holidays.
4. Parking: Free on-site parking.
5. Events: Regular company socials.
6. Pension: Details to be provided.
7. Staff Referral: Program details to be provided.