Business Support Admin Assistant

2Excel Aviation Ltd; Doncaster; On-site; GBP 22,000 - 26,000; Full time

Benefits offered by this job

25 days holiday

Pension 5% match

Group Life Insurance

Private Health Care

EAP

Job summary

2Excel Aviation Ltd. is seeking an experienced Special Missions Business Support Admin Assistant to support the SpM Management Team. The role covers admin and financial duties, meeting organisation, invoicing, reporting, and liaison via phone.

It requires ability to work under pressure in a fast-paced environment and a can-do attitude. The successful candidate will handle flight hours verification for billing, manage transport bookings, process starter/leaver documentation, and maintain

Qualifications

• Previous admin experience is required.
• Finance experience is desirable.

Responsibilities

• Assist with day-to-day SpM financial issues.
• Organise meetings and manage booking logistics.
• Maintain Excel financial databases and records.
• Prepare customer invoices, quotes and associated documents.
• Prepare customer reports and statistics for management.
• Answer telephone calls and take messages.
• Verify flight hours for billing accuracy.
• Manage HOTAC and Transport bookings and monitoring.
• Process new starters and leavers including sending joining instructions.
• Track purchases, equipment issued to crew and supervise uniform ordering.

Skills

Admin experience

Job description

The Special Missions (SpM) Business Support Admin Assistant reports to the Special Missions Support Admin Supervisor. You are responsible for the provision of administrative and business support duties to the SpM Management Team. The role's key responsibilities will include but not be limited to:

• Assisting with day-to-day SpM financial issues
• Organising meetings
• Managing Excel financial databases and records
• Preparing customer invoices, quotes, and associated documents
• Preparing customer reports and statistics
• Answering the telephone, managing calls, and taking messages
• Flight hours verification for billing
• Booking and monitoring HOTAC, Transport
• Processing new starters and leavers including sending joining instructions
• Tracking purchases, equipment signed out to crew, and uniform ordering
• Previous admin experience
• Can work well under pressure in a fast-paced environment
• Have a can-do attitude

Desired Skills & Experience

• Previous finance experience is desired. You are encouraged to use the Covering Letter function to demonstrate how you meet the requirements of the role.

Applicants must be able to demonstrate the Right to Work in the UK and a driving license is preferred.

2Excel is committed to promoting equitable treatment, encouraging diversity, and embracing inclusion in our recruitment processes and among our workforces.

In addition, we are proud to be recognised as a Disability Confident Employer.

In return we can offer a generous salary, 25 days holiday per year from day one plus bank holidays, 5% matched Pension scheme, Group Life Insurance, Health and Wellbeing benefits including Private Health Care and an EAP, and much more.