Administrator

John Menzies; Manchester; On-site; GBP 24,000 - 30,000; Full time

Job summary

Menzies Aviation is seeking an experienced administrator in Manchester to support payroll, time and attendance, and HR administration across the business. You will work closely with the Administration Manager to ensure accurate processing and timely reporting.

You will handle payroll including overtime and deductions, manage confidential records, assist recruitment activities, and provide high-quality admin support to Operations Managers. A proactive, detail-oriented approach is essential.

Qualifications

• Previous experience in a similar administrative role.
• Proactive and able to work with minimal supervision.
• Strong organizational and communication skills.
• Confidential handling of sensitive information.

Responsibilities

• Process the Time and Attendance System and payroll including overtime and deductions.
• Respond to payroll and HR queries and provide confidential support to managers.
• Provide secretarial and administrative support to Operational Managers.
• Handle maternity/paternity documentation with HR team guidance.
• Manage recruitment activity: interviews, offers, onboarding, and data reporting.
• Maintain attendance, holidays, and sickness records and produce reports.

Skills

Payroll processing

Administration

Recruitment support

Time management

Communication

Tools

Microsoft Office

HRIS

Job description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 350 locations in more than 65 countries, across six continents.

But at the heart of our business is our people.

Role Purpose

Reporting to the Administration Manager, to provide administration support services to the business and Operational Managers to ensure the efficient operation of the business in the financial and administration sector delivering the highest standard of service

What you will be doing

• Process the Time and Attendance System clearing exceptions on a daily basis and communicating effectively with Operational Managers when required.
• Process monthly payroll including overtime, bonus, step-up-pay, deductions and other ad-hoc payments and process accordingly.
• Manage, action and respond to all pay related queries
• Provide confidential secretarial and administrative support to the Operational Managers as requested
• Process and issue all Maternity and Paternity paperwork, as advised by the HR Team
• Respond to daily enquiries on matters such as personal enquiries relating to address changes, bank details, salary and overtime discrepancies, recruitment enquiries, ID passes and car parking passes. Ensure such changes are processed in the relevant systems (including HRIS)
• Record all sickness data for SSP purposes, calculate and process any sick pay deductions in accordance with the company's sick pay policy. Ensure that the HR Team are kept informed of all absences.
• Record and manage holiday records and report on a regular basis to operations
• Administration support for all recruitment activity ensuring proactively managed candidate throughputs on a daily basis
• Support the hiring managers through all stages of the recruitment process including setting up interviews, candidate search, shortlisting, administering assessments, offers and on-boarding
• Provide reports and data through the recruitment system on all elements of the recruitment process as required.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

• Previous experience within a similar role required
• Ability to work using own initiative and without supervision
• Good team player with excellent interpersonal and communication skills
• Excellent organizational, planning and administrative skills and a good eye for detail
• Experience of working in a busy, sometimes high-pressure environment
• Experience of dealing with work of a confidential and sensitive nature
• Computer literate with knowledge of Microsoft Packages e.g. Word, Outlook, Excel and PowerPoint

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.