Business Services Co-ordinator

National Trust; Swindon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A heritage organization in Swindon is seeking a Personal Assistant to support a busy Director. This role involves managing the Director's diary, coordinating travel logistics, and handling meeting arrangements. The ideal candidate will have experience in a PA role and be highly organized and proactive. Benefits include a substantial pension scheme, flexible working, and free entry to National Trust sites.

Benefits

Substantial pension scheme

Free entry to National Trust places

Rental deposit loan scheme

Season ticket loan

EV car lease scheme

Perks at work discounts

Holiday allowance up to 32 days

Flexible working

Employee assistance programme

Free parking at most Trust places

Qualifications

• Experience in a personal assistant role.
• Able to manage a busy diary for a senior stakeholder.
• Confident in making business travel arrangements.
• Proactive and self-motivated approach.

Responsibilities

• Manage the Director's diary and ensure effective planning.
• Coordinate travel logistics and meeting arrangements.
• Support the Director in administrative tasks.
• Collaborate with the team to ensure tasks are completed.

Skills

PA type role experience

Diary management for senior stakeholders

Proactivity and self-motivation

Confident in booking business travel

Job description

This is a fast paced, exciting role in our Heritage Planning and Strategic Partnerships team, supporting a busy Director with administrative needs. You'll ensure the Director is always prepared for meetings and going out and about to visit our places. You'll be looking after a very busy diary, ensuring that the time of the Director is well planned and utilised effectively. You'll be familiar with making detailed arrangements for business travel, as well as have a proactive working approach to planning ahead for meetings, pulling together meeting agendas and taking notes at meetings. What it's like to work here The role reports into the Directorate Services Manager and operates as part of the wider Business Services team across the directorate. Day to day, your work will be generated from the Director and you'll work with others to collaborate to "get things done".

Working at our Central Office in Swindon, you'll be supporting a very busy Director with diary management, travel logistics and meeting management. You'll have experience in a personal assistant role, and be able to anticipate the needs and planning ahead to ensure the Director is exceptionally well supported.

Who we're looking for

Applications from redeployees are assessed against the minimum criteria for the role. In your application, please provide details of how you meet the minimum criteria below:

• Experience in a PA type role
• Experience in managing a busy diary on behalf of a senior stakeholder
• Proactive and self motivated
• Confident in booking business travel

Additional criteria for all other applicants

• Strong Administrative Skills and well organised
• Ability to effectively communicate and collaborate with colleagues and contacts at various levels

Our Culture

The National Trust has the motto 'For everyone, for ever' at its heart. We're working hard to create an inclusive culture, where everyone feels they belong. It's important that our people reflect and represent the diversity of the communities and audiences we serve. We welcome and value difference, so when we say we're for everyone, we want everyone to be welcome in our teams too.

Benefits

• Substantial pension scheme of up to 10% basic salary
• Free entry to National Trust places for you, a guest and your children (under 18)
• Rental deposit loan scheme
• Season ticket loan
• EV car lease scheme
• Perks at work discounts such as gym memberships, shopping discount codes, cinema discounts
• Holiday allowance up to 32 days relating to length of service, plus holiday purchase scheme, subject to meeting minimum criteria.
• Flexible working whenever possible
• Employee assistance programme
• Free parking at most Trust places