Business Assistant

NHS; Narborough; Hybrid; GBP 14,000 - 18,000; Part time

Benefits offered by this job

Pension scheme

27 days holiday

Free onsite parking

Additional benefits

Job summary

Leicestershire Partnership NHS Trust is seeking a part-time Business Administration Assistant for Mill Lodge in the Narborough area (Leicester). The role supports the ward administration, requiring IT and audio-typing skills, strong communication, and diary management.

You will attend meetings, take minutes, coordinate training and events, and handle correspondence. The post offers a supportive environment with progression opportunities and a 6-month probation.

Qualifications

• Excellent IT and audio-typing skills are essential.
• Good written and verbal communication skills are required.
• Ability to liaise with service users in a calm and compassionate manner.
• Ability to work proactively as part of a wider administrative and clinical team.

Responsibilities

• Provide a comprehensive administrative service to the ward team.
• Attend meetings and take minutes/notes; circulate documentation and identify actions.
• Plan and organise training, appointments and events including travel and guest speakers.
• Diary management for self and others; manage email communications and prioritisation.
• Create and format professional communications (letters, leaflets, presentations).
• Order goods/services; monitor progress and reconcile invoices.
• Handle complaints and manage petty cash with accurate spend records.

Skills

IT skills

Audio-typing

Diary management

Minutes taking

Communication skills

Job description

Come and Join Leicestershire Partnership NHS Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment!

We have an excellent opportunity for a Business Assistant to join our team at Mill Lodge, based in the Narborough area of Leicester.Mill Lodge is a 14-bed Huntington's Disease specialist inpatient unit.

This is a part time role, working 24 hours per week Mon to Fri flexibly between the hours of 9am to 3pm.

As a Business Administration Assistant you will provide a comprehensive administrative service to the multi-disciplinary team within the ward setting. You will be joining a welcoming team who work well together and support each other.We are looking for someone who is motivated, enthusiastic, a team player and above all able to demonstrates a commitment to the Trusts values in everyday life.

The health and wellbeing of our team members is very important to us and we offer a robust induction period, as well as regular supervision and support. You will have opportunities to progress your career with a structured learning journey that will enable you to achieve your long-term goals and work to your strengths.

We also offer:

• A generous pension contribution and holiday allowance starting at 27 days
• Free onsite parking
• Access to a wide range of additional benefits (attached) such as discounted shopping, recognition schemes and various other packages you can draw from.

Main duties of the job

The successful candidate will posses excellent IT and audio-typing skills, good written and verbal communication skills, the ability to liaise with service users in a calm and compassionate manner and the ability to work positively and proactively as part of the wider administrative and clinical teams.

As a Business Admin Assistant, you will be required to attend meeting, taking minutes/notes of the meeting, circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up.You will be planning and organising training, appointments and events which will include co-ordinating travel arrangements and guest speakers.You will undertake diary management for yourself and others and you will communicate effectively via email, including implementing aflagging/prioritisation system.You will be creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.

You will be ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.You will be dealing with complaints and using your own initiative to solve problems and escalating where necessary.You will be issuing patients moneys and petty cash and keep accurate records of spendings.The duties outlined are not exhaustive and may vary in line with changing needs of the service.

About us

We may close the advert early, if we receive a sufficient number of applicants, so please apply as soon as possible.

About Us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serve over 1 million people living in Leicester, Leicestershire and Rutland.We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.Details of our benefits, leadership behaviours and other important information can be found in the Information for Applicants, please view the supporting documents.We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).All jobs will require permission to work in the UK.For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.Applicants at risk within the local NHS who meet essential criteria will have preference for interview.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.