Business Assistant

Leicestershire Partnership NHS Trust; Leicester; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

NHS Pension

On-site parking

Wellbeing support

Staff networks

Job summary

Leicestershire Partnership NHS Trust invites applications for a Business Administration Assistant within the Directorate of Mental Health. The role supports the Huntington's Disease Community Team serving Leicester, Leicestershire, Rutland and Northamptonshire, based at Stewart House in Narborough.

It is a full-time, Monday to Friday post with structured induction, supervision and training opportunities. The team emphasises compassionate, hard-working staff who can assist with admin duties and

Responsibilities

• Attend meetings and take minutes of multidisciplinary meetings, circulate documentation and track actions.
• Plan and organise training, appointments and events, including travel arrangements and guest speakers.
• Diary management for self and others and effective email communication with prioritisation.
• Create and format professional communications (letters, leaflets, presentations, reports).
• Order goods or services, monitor orders and ensure receipts for invoice reconciliation.
• Handle complaints, use initiative to solve problems and escalate as needed.
• Keep trackers up to date and monitor appointment progress.
• Maintain data collection and quality for systems.

Job description

Job Overview

Come and Join Leicestershire Partnership NHS Trust, where we offer a wide variety of challenging and rewarding roles within a supportive, innovative and dynamic work environment! We have an exciting opportunity for a Business Assistant to join our team within the Directorate of Mental Health. The Huntington's Disease Community Team support people who live in Leicester, Leicestershire and Rutland, as well as Northamptonshire. The service gives advice and help to people who have Huntington's disease, as well as those who have a family history of the condition. The team is based at Stewart House in Narborough and the role is full time Mon to Fri 9am - 5pm. We have access to a range of specialist services, which helps us give full and complete care. Our aim is to make sure our patients feel well supported. We also work closely with the inpatient service at Mill Lodge in Leicester, which provides healthcare 24 hours a day, 7 days a week for people living with Huntington's disease. We also provide an advice service in Northamptonshire, where we work with local GPs to support their patients. We work with many different healthcare professionals and send referrals to them when needed. By working closely with these experts, we make sure referrals are made at the right time and match each person's individual needs. We are looking for candidates who are compassionate, hard working and able to support the clinical team with admin duties and be a part of the wider Rehabilitation Administration Team. The health and wellbeing of our team members is very important to us and we offer a robust induction period, as well as regular supervision and support. You will have opportunities to progress your career with a structured learning journey that will enable you to achieve your long-term goals and work to your strengths. You'll be joining an organisation with a genuine team culture built on openness, growth, and truly looking after one another.

We Also Offer

• A generous pension contribution and holiday allowance starting at 27 days, rising with length of service
• Free onsite parking
• Access to a wide range of additional benefits (attached) such as discounted shopping, recognition schemes and various other packages you can draw from to help support your work-life balance
• Health and Wellbeing Support
• Various Staff Support Networks

Contact Details

Renata Sijka, Administration Manager for Rehab Services, HD Services and MHSOP Organic Wards, mobile no: 07887753678, email: [e-mail]

Job Description Summary (Main Duties And Responsibilities)

• As a Business Administration Assistant, you will be required to attend meetings, taking minutes/notes of multidisciplinary meetings, circulating documentation including identifying actions ensuring they are logged, prioritised, and are followed up.
• You will be planning and organising training, appointments and events which will include co-ordinating travel arrangements and guest speakers.
• You will undertake diary management for yourself, and others and you will communicate effectively via email, including implementing a flagging/prioritisation system.
• You will be creating and formatting professional communications, such as letters, leaflets, presentations, reports and briefings to a high standard.
• You will be ordering goods or services, monitoring progress of orders, checking receipt of goods or services to ensure invoices can be reconciled.
• You will be dealing with complaints and using your own initiative to solve problems and escalating where necessary.
• Keeping trackers up to date and monitoring appointments progress.
• Maintaining data collection and it's quality for Syst