Business And Finance Administrator/Coordinator

Cameron Clarke Associates t/a talent-finder; Wallingford; On-site; GBP 32,000 - 36,000; Full time

Job summary

Cameron Clarke Associates t/a talent-finder in Wallingford Town Centre seeks a Business and Finance Administrator/Coordinator to support Directors with bookkeeping, financial management, and process improvement. The role focuses on bringing finance in-house, ensuring accurate reporting, and improving efficiency.

You will work closely with the Directors and Projects Manager, handling supplier bills, payments, invoicing, and cash flow, using Xero, Xero Projects, and Telleroo, while developing

Qualifications

• Sound accounting or bookkeeping background.
• Excellent Xero knowledge and strong IT skills.
• Fast learner who can quickly understand the business and its systems.
• Proactive, can-do attitude and enthusiasm for problem solving and improving processes.

Responsibilities

• Process supplier bills and reconcile financial transactions.
• Handle client account queries and process supplier payments.
• Prepare project costings using Xero Projects and Excel.
• Monitor overheads and break-even points and suggest adjustments.
• Set up and maintain stock management systems and supplier cost databases.
• Prepare quotations, client invoices, receipts and statements; monitor payments and credit control.
• Produce intercompany recharge invoices and provide monthly financial information for reports.
• Support payroll processing and cash-flow forecasting.

Skills

fast learner

problem solving

proactive

attention to detail

Tools

Xero

Telleroo

Excel

Xero Projects

Monday.com

Job description

Business and Finance Administrator/Coordinator | Wallingford Town Centre | Full Time | £32,000-£36,000 per annum

Working Hours: Monday to Friday, 8:30 am - 5:00 pm, with one hour unpaid lunch (37.5 hours per week)

Our client is a small but growing business operating across design and landscaping, and care and development. They are looking for a Business and Finance Administrator/Coordinator to support the Directors with financial management, bookkeeping and business administration, helping to improve processes and support the continued growth of the business.

The Role

This is a pivotal role working closely with the Directors and Projects and Contracts Manager. You will take responsibility for day-to-day bookkeeping and provide financial management support, bringing these functions in-house and helping the Directors step back from daily financial administration.

The role would suit someone with a sound accounting or bookkeeping background, excellent Xero knowledge and strong IT skills. You will need to be a fast learner who can quickly understand the business and its systems, with a proactive, can-do attitude and an enthusiasm for problem-solving and improving processes.

Key Responsibilities

Accounting and Bookkeeping

• Process supplier bills, reconcile financial transactions and complete monthly bank reconciliations using Xero
• Handle client account queries and process supplier payments through online banking and Telleroo
• Prepare project costings using Xero Projects and Excel in collaboration with the Designer and Projects and Contracts Manager
• Monitor overheads and day-rate break-even points, recommending adjustments where appropriate
• Set up and maintain stock management systems and supplier cost databases
• Prepare and issue quotations, client invoices, receipts and statements, monitor payments and undertake credit control
• Prepare intercompany recharge invoices between the two businesses
• Liaise with the accountant to provide accurate monthly financial information for profit and loss reports and year-end management accounts
• Process annual P11D submissions and respond to HMRC queries and requests for information
• Produce post-project profit and loss reports for management review
• Maintain weekly cash-flow reports and support cash-flow forecasting across both businesses
• Support monthly payroll processing, check payroll information and coordinate payments through Telleroo
• Support the Operations Support Coordinator with Care & Development finances and Xero queries
• Monitor Care & Development contract revenue and oversee the Direct Debit process
• Manage accurate data transfers between Xero and third-party software, including estimating tools and Monday.com
• Maintain supplier and materials databases in conjunction with the Operations and Logistics Supervisor
• Establish trade accounts with key suppliers and negotiate standard discounts and credit terms

Business Improvement and Strategic Projects

• Assist with the development and implementation of a company bonus scheme
• Support the review and development of annual pricing strategies and overhead analysis
• Review vehicle fleet and public liability insurance annually and manage renewals
• Undertake business rates reviews across two properties
• Identify opportunities to improve financial processes, systems and business efficiency

Business Development Support and Administration

• Provide administrative support for weekly sales pipeline meetings
• Support the implementation and ongoing development of the Monday.com CRM sy