Accounts & Operations Assistant

Confidential; Worcester; On-site; GBP 29,000 - 33,000; Full time

Job summary

Confidential in Worcester is seeking an Accounts & Operations Assistant to join a small to medium-sized business. The role blends accounts duties with operations and general admin, reporting to Directors and coordinating with Sales, Purchasing and Warehouse teams.

Approximately 60-70% of the role is accounts-focused, with the remainder on operational and admin tasks. Strong bookkeeping, reconciliations, and IT skills are essential, with Xero and Dext experience highly desirable.

Qualifications

• Good practical bookkeeping knowledge.
• Strong attention to detail.
• Experience with bank and supplier reconciliations.
• Good understanding of balance sheet reconciliations.
• Excellent organisation and time-management skills.
• Ability to investigate discrepancies and follow queries through to completion.
• Good spreadsheet and general IT skills.
• Xero experience highly desirable.
• Dext experience advantageous, but training can be provided.
• Reliable, practical and willing to support other areas of the business when required.
• Good communication skills and a professional approach.

Responsibilities

• Process and post purchase invoices and expenses using Dext and Xero.
• Check invoice coding and supporting documentation.
• Raise and post sales invoices and credit notes.
• Allocate customer receipts and supplier payments.
• Carry out bank reconciliations.
• Reconcile supplier statements and investigate discrepancies.
• Assist with credit control and customer account queries.
• Prepare supplier payment runs for approval.
• Process mileage claims.
• Assist with payroll information and payroll reconciliations.
• Reconcile wages, PAYE, pensions and other control accounts.
• Assist with VAT preparation and reconciliations.
• Help maintain accurate and reconciled balance sheet accounts.
• Assist with month-end processes, including accruals, prepayments and journals.
• Maintain accurate financial records and supporting documentation.
• Provide practical administrative support across the business.
• Assist with customer, supplier, stock and invoice queries.
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies.
• Maintain accurate customer, supplier and product information.
• Assist with general office administration and ad-hoc projects.
• Follow up outstanding tasks and ensure issues are resolved.
• Identify discrepancies or incomplete information and take ownership of resolving them.

Skills

Bookkeeping basics

Attention to detail

Reconciliations

Discrepancy resolution

Organization

Spreadsheet skills

Communication skills

Payroll knowledge

Tools

Xero

Dext

Excel

Job description

ACCOUNTS & OPERATIONS ASSISTANT

Salary: 29,000 to 33,000 p/a
Hours: Monday to Thursday 9:00am - 5:00pm, Friday 9:00am - 4:30pm
Job Type: Full Time
Sector: Accounts / Administration / Operations

THE ROLE

PPM Recruitment are currently recruiting for an Accounts & Operations Assistant to join a specialist tailoring and clothing business based in Worcester.

This is a varied, hands-on role combining accounts, finance administration and general operational support. The successful candidate will work closely with the Directors and liaise with Sales, Purchasing and Warehouse teams to ensure accounts and business processes are accurate and completed efficiently.

Accounts will make up approximately 60-70% of the role, with the remaining time focused on operational and administrative support.

KEY RESPONSIBILITIES - ACCOUNTS

• Process and post purchase invoices and expenses using Dext and Xero
• Check invoice coding and supporting documentation
• Raise and post sales invoices and credit notes
• Allocate customer receipts and supplier payments
• Carry out bank reconciliations
• Reconcile supplier statements and investigate discrepancies
• Assist with credit control and customer account queries
• Prepare supplier payment runs for approval
• Process mileage claims
• Assist with payroll information and payroll reconciliations
• Reconcile wages, PAYE, pensions and other control accounts
• Assist with VAT preparation and reconciliations
• Help maintain accurate and reconciled balance sheet accounts
• Assist with month-end processes, including accruals, prepayments and journals
• Maintain accurate financial records and supporting documentation

KEY RESPONSIBILITIES - OPERATIONS & ADMINISTRATION

• Provide practical administrative support across the business
• Assist with customer, supplier, stock and invoice queries
• Liaise with Sales, Purchasing and Warehouse teams to resolve discrepancies
• Maintain accurate customer, supplier and product information
• Assist with general office administration and ad-hoc projects
• Follow up outstanding tasks and ensure issues are resolved
• Identify discrepancies or incomplete information and take ownership of resolving them

THE PERSON

The ideal candidate will have previous experience as an Accounts Assistant, Bookkeeper, Finance Administrator or similar role, preferably within a small or medium-sized business.

You should be comfortable working in a hands-on environment and processing accounts transactions yourself.

Key skills and experience

• Good practical bookkeeping knowledge
• Strong attention to detail
• Experience with bank and supplier reconciliations
• Good understanding of balance sheet reconciliations
• Excellent organisation and time-management skills
• Ability to investigate discrepancies and follow queries through to completion
• Good spreadsheet and general IT skills
• Xero experience highly desirable
• Dext experience advantageous, but training can be provided
• Reliable, practical and willing to support other areas of the business when required
• Good communication skills and a professional approach