Finance & Office Manager (9 month FTC)

AD Finance; England; On-site; GBP 42,000 - 62,000; Full time

Job summary

AD Finance is recruiting a Finance & Office Manager for a 9-month fixed-term contract in the United Kingdom. The role combines financial control, payroll, pensions, VAT, and office management within a collaborative small business environment.

You will report to the Directors, own the finance function, oversee payroll and HR administration, and support budgeting, forecasting, and performance reporting while coordinating with external accountants.

Qualifications

• Proven experience in a finance, bookkeeping, or accounts position.
• AAT qualified or studying towards ACCA, CIMA.
• Hands-on experience with payroll, pensions, VAT returns, and credit control.
• Strong knowledge of accounting software, ideally Xero.
• Advanced Microsoft Excel skills.
• Excellent organisational skills with ability to manage multiple priorities and deadlines.

Responsibilities

• Manage day-to-day accounting activities including AP/AR and GL postings.
• Process supplier invoices, receipts, and sales invoices accurately and timely.
• Perform regular bank reconciliations and maintain accurate records.
• Administer payroll, pensions, staff expenses and records.
• Calculate monthly VAT and Corporation Tax provisions and coordinate VAT returns.
• Manage credit control activities and liaise with external accountants as required.
• Monitor cash flow and prepare cash flow reports.
• Support budgets, forecasts and management reports with Directors.
• Oversee general office operations and HR administration.

Skills

Advanced Excel

Payroll experience

Credit control

Budgeting & forecasting

Education

AAT qualified or studying ACCA/CIMA

Tools

Xero

Microsoft Excel

Job description

We are recruiting on behalf of a growing and dynamic business seeking a Finance & Office Manager (9 month FTC) to play a key role in supporting both the financial operations and day-to-day running of the organisation. This is a varied position that combines finance, office management, HR administration, and business support responsibilities, making it an excellent opportunity for someone who enjoys working within a collaborative small business environment. Reporting directly to the Directors, you will take ownership of the finance function while also supporting operational processes across the business.

Responsibilities:

• Manage day-to-day accounting activities, including accounts payable, accounts receivable, and general ledger postings.
• Process supplier invoices, receipts, and sales invoices accurately and in a timely manner.
• Perform regular bank reconciliations and maintain accurate financial records.
• Administer payroll, pensions, staff expenses, and associated records.
• Calculate monthly VAT and Corporation Tax provisions and coordinate quarterly VAT returns.
• Manage credit control activities, ensuring invoices are paid within agreed terms.
• Liaise with external accountants and other financial advisors as required.
• Monitor company cash flow and prepare regular cash flow reports.
• Support the preparation of budgets, forecasts, and management reports alongside the Directors.
• Maintain profit and loss reports and budget tracking documents.
• Analyse and report on financial performance, budget variances, and key business KPIs.
• Participate in monthly finance meetings, providing insights and recommendations.
• Support financial planning and ensure budgets reflect significant business changes.
• Oversee efficient day-to-day office operations.
• Support HR administration, including onboarding, offboarding, staff records.
• Assist with office-based Health & Safety administration.
• Support project administration through systems and workflow management
• Complete supplier onboarding documentation and company compliance paperwork.
• Manage and monitor the company inbox and assist Directors with email and document management.
• Coordinate general office administration, including phones, post, filing, and ordering office supplies.

Requirements:

• Proven experience in a finance, bookkeeping, or accounts position.

• AAT qualified or studying towards ACCA, CIMA.

• Hands-on experience with payroll, pensions, VAT returns, and credit control.
• Strong knowledge of accounting software, ideally Xero.
• Advanced Microsoft Excel skills.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High levels of accuracy and attention to detail.