Business Administrator

Pertemps North Midlands; Stafford; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Hybrid working after onboarding

Private healthcare scheme

Employer pension contribution 10.7%

Annual bonus up to 10.7%

26 days annual leave + bank holidays

Employee Assistance Programme (EAP)

Career development opportunities

Job summary

Pertemps North Midlands is seeking an experienced Business Administrator to join a busy, growing team. The role combines administration, finance support, customer account management, purchasing and facilities coordination.

Key tasks include SAP data maintenance, invoicing, orders, accounts receivable and month-end activities. Successful candidates will work across departments in a fast-paced environment with potential hybrid working after onboarding.

Qualifications

• Experience in a Business Administrator, Finance Administrator or similar role.
• Strong SAP experience is essential.
• Experience processing invoices, purchase orders and customer accounts.
• Excellent organisational skills with the ability to prioritise a varied workload.
• Strong attention to detail and accuracy; good Excel and communication skills.

Responsibilities

• Maintain accurate customer, supplier and job data within SAP and other internal systems.
• Process and monitor sales orders and invoicing within SAP.
• Manage accounts receivable, credit control and customer payments.
• Set up and maintain customer accounts in SAP and update records.
• Create and manage purchase requisitions and purchase orders in SAP; liaise with suppliers.
• Assist with month-end reporting and reconciliations; support facilities admin.

Skills

Invoicing and purchasing

Customer accounts

Office administration

Time management

Teamwork

Communication

Problem solving

Attention to detail

Excel

Independent work

Tools

SAP

Job description

Business Administrator

Benefits

• Competitive salary of 27,000 - 30,000
• Annual company bonus of up to 10.7%
• Employer pension contribution of 10.7%
• Private healthcare scheme
• Employee Assistance Programme (EAP)
• 26 days annual leave plus bank holidays
• Option to purchase additional holiday
• Career development opportunities
• Supportive and collaborative working environment
• Potential for hybrid working following successful onboarding

The Opportunity

We are recruiting for an experienced Business Administrator to join a busy and growing organisation. This is a varied position that combines administration, finance support, customer account management, purchasing and facilities coordination.

SAP experience is essential for this role. You will play a key part in ensuring business processes run smoothly across invoicing, purchase orders, customer accounts, reporting and operational administration. The successful candidate will work closely with internal departments and external stakeholders, supporting the day-to-day financial and administrative functions of the business.

This is an excellent opportunity for a highly organised administrator who enjoys working across multiple business functions and is confident using SAP in a fast-paced environment.

Key Responsibilities

SAP & Business Systems Administration

• Maintain accurate customer, supplier and job data within SAP and other internal systems
• Reconcile system information and investigate data discrepancies
• Ensure completed activities are processed correctly and transferred within SAP
• Support users with system-related queries and data updates
• Assist with reporting and process improvements to enhance accuracy and efficiency

Sales Orders & Invoicing

• Process and monitor sales orders within SAP
• Review and investigate any order or invoicing issues
• Ensure invoices are issued accurately and in a timely manner
• Monitor outstanding billing activities and follow through to resolution
• Support month-end invoicing deadlines and reporting requirements

Accounts Receivable & Credit Control

• Manage finance-related enquiries through shared inboxes
• Upload invoices to customer portals where required
• Monitor aged debt reports and proactively chase overdue payments
• Maintain positive relationships with customers whilst ensuring payments are received on time
• Investigate and resolve account queries efficiently

Customer Account Management

• Set up and maintain customer accounts within SAP
• Support new account creation and updates to customer records
• Monitor customer credit limits and ensure accounts remain compliant
• Assist with cash allocation and payment reconciliation activities
• Ensure customer information remains accurate and up to date

Purchasing & Supplier Administration

• Create and manage purchase requisitions and purchase orders within SAP
• Support goods receipting processes to ensure suppliers are paid on time
• Resolve supplier invoice queries and investigate any discrepancies
• Liaise with suppliers and internal departments regarding purchasing requirements
• Maintain accurate purchasing records and documentation

Month-End Support

• Assist with month-end reporting and administrative activities
• Prepare information to support financial reconciliations and accruals
• Ensure all relevant transactions have been processed before reporting deadlines
• Investigate and resolve month-end queries promptly
• Produce reports and supporting documentation as required

Facilities & Office Administration

• Coordinate servicing, maintenance and statutory compliance activities
• Support the management of company vehicles, including MOTs, servicing and associated administration
• Maintain office supplies and manage relationships with service providers
• Assist with general office administration and facilities-related requirements
• Ensure records and compliance documentation are accurately maintained

What We’re Looking ForEssential

• Previous experience in a Business Administrator, Finance Administrator, Sales Administrator or similar role
• Strong SAP experience is essential
• Experience processing invoices, purchase orders and customer account administration
• Excellent organisational skills with the ability to prioritise a varied workload
• Strong attention to detail and accuracy
• Confident using Microsoft Office, particularly Excel
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Problem-solving mindset with a proactive approach

Desirable

• Experience within finance, procurement or commercial administration
• Knowledge of credit control and accounts receivable processes
• Experience supporting month-end activities
• Understanding of purchasing and supplier management processes
• Experience working in a fast-paced operational environment

Personal AttributesThe successful candidate will be:

• Driven and results-focused
• Proactive and self-motivated
• Highly organised with excellent time management skills
• A strong communicator who can build relationships across all levels
• Adaptable and comfortable managing multiple priorities
• Committed to delivering a high standard of customer service
• Confident working with data and business systems