Business Administrator

Adecco; Sheffield; On-site; GBP 18,000 - 24,000; Part time

Job summary

Adecco is recruiting a Business Administrator on a temporary contract to support a Director and department with comprehensive administrative tasks. The role involves minute-taking, correspondence, report creation, and handling enquiries within a fast-paced academic-aligned environment.

Key duties include diary management, document preparation, meeting coordination, and travel arrangements. The ideal candidate will have strong organisation, communication skills, and proficiency in MS Office, with

Qualifications

• Strong organisational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience in diary management and administrative support is highly desirable.

Responsibilities

• Provide administrative support to a Director and wider department.
• Take minutes, handle correspondence, write reports, and create spreadsheets/presentations.
• Handle inquiries while adhering to service standards.
• Meet tight deadlines aligned with operational/work streams and academic calendar.
• Serve as central information source and distribute communications.
• Act as intermediary for the Associate Director and Management Team.

Skills

Organisational skills

Multitasking

Communication

Microsoft Office

Diary management

Team collaboration

Tools

Microsoft Office

Job description

Job Advert: Business Administrator

Contract Type: Temporary

Our client, is seeking a talented Business Administrator to join their vibrant team. This role is perfect for an individual who thrives in a fast-paced environment and is passionate about providing exceptional administrative support.

Key Responsibilities:

• Deliver efficient and professional administrative support to a Director and the wider department. This includes minute-taking, correspondence, report writing, and creating spreadsheets and presentations.
• Handle a variety of inquiries while adhering to departmental and university customer service standards.
• Work effectively within tight deadlines determined by operational work streams, project-related timelines, and the academic calendar.
• Serve as a central source of information for the department, ensuring the distribution of relevant communications.
• Act as an intermediary for the Associate Director and the Management Team, fielding communications and responding on their behalf when necessary.
• Create and edit a diverse range of documents in a timely manner, based on specific instructions or general guidelines.
• Collate materials for inclusion in reports and presentations based on general briefs.
• Attend and service meetings for internal and external committees, including preparing schedules, producing minutes, and organising logistics.
• Manage complex diaries for the Associate Director and Management Team, making informed decisions aligned with pre-scheduled commitments.
• Coordinate with external Board members regarding their availability.
• Collaborate with the Administration Team to provide in-person office coverage.
• Regularly review and monitor the efficiency of current systems, reporting any concerns or suggestions for improvements to the Business Operations Manager.
• Assist with various HR queries, acting as a recruiter and advising on recruitment processes and platforms.
• Approve purchase orders in compliance with University Financial Directives.
• Manage annual leave requests and record departmental sickness absences accurately, producing reports when required.
• Organise UK and International travel arrangements, processing expenses as needed.
• Participate in departmental events outside standard working hours, including Open Days and Social Network Events.

What Our Client Is Looking For:

• Strong organisational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Experience in diary management and administrative support is highly desirable.
• A proactive approach to problem-solving and continuous improvement.
• Ability to work collaboratively within a team while also managing individual responsibilities.

This is an exciting opportunity to be part of a forward-thinking organisation that values creativity and innovation.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.