Business Administrator

Bright Selection Ltd; Fareham; Hybrid; GBP 31,000 - 37,000; Full time

Job summary

Bright Selection Ltd is partnering with a growing social care organisation to recruit a proactive Business Administrator to support the Executive Director during a period of expansion across the UK. The role blends executive support, project coordination and administration, with a focus on acquisitions and integrating new services.

You will work closely with senior management, coordinate business activities, manage project information, monitor deadlines and keep priorities on track.

Qualifications

• Experience as a Business Administrator, Executive Assistant, PA, Senior Administrator or Project Coordinator.
• Outstanding organisation with ability to manage multiple priorities and deadlines.
• Confident in communicating with senior management and external stakeholders.
• Experience organising meetings, producing minutes and monitoring actions.
• Excellent attention to detail and accurate record-keeping.
• Strong IT skills with Microsoft Office 365 (Excel, Word, Outlook, Teams, PowerPoint).
• A proactive, independent worker who can drive projects forward.
• Professional and discreet handling of sensitive information.
• GCSE English and Maths or equivalent education required.

Responsibilities

• Provide executive support including diary management, travel arrangements and correspondence.
• Prepare meeting agendas, presentations, reports and briefing documents.
• Take minutes, maintain action logs and follow up on tasks.
• Maintain project plans, progress trackers, milestones and deadlines.
• Coordinate with internal teams and external advisers (solicitors, accountants, brokers).
• Identify delays and risks; communicate them to senior stakeholders.
• Maintain corporate records and confidential documentation.
• Assist with Companies House filings and governance administration.
• Manage electronic document systems and secure data rooms.
• Contribute to process improvements as the organisation expands.

Skills

Executive support

Project coordination

Stakeholder management

Diary management

MS Office 365

Meeting minutes

Governance admin

Records management

Education

GCSE English and Maths

Tools

Microsoft Office 365

Excel

Word

Outlook

Teams

PowerPoint

Job description

We are recruiting on behalf of a growing social care organisation seeking an experienced and highly organised Business Administrator to support its Executive Director during an exciting period of expansion across the UK. This varied role combines executive support, project coordination and business administration, with a particular focus on acquisitions and the integration of new services. Working closely with senior management, you will play a key role in coordinating business activities, managing project information, monitoring deadlines and ensuring priorities and actions remain on track. This is an excellent opportunity for a proactive and adaptable individual who thrives in a fast-paced environment, enjoys taking ownership of their workload and is confident working with senior stakeholders.

Your responsibilities will include:

• Providing executive support, including diary management, meeting coordination, travel arrangements and correspondence.
• Preparing meeting agendas, presentations, reports and briefing documents.
• Taking accurate meeting minutes, maintaining action logs and following up outstanding tasks.
• Maintaining project plans, progress trackers, key milestones and deadlines.
• Liaising with internal departments and external professionals, including solicitors, accountants, brokers and other advisers.
• Identifying outstanding actions, potential delays and risks, ensuring these are communicated appropriately.
• Maintaining accurate corporate records, organisational information and confidential documentation.
• Assisting with Companies House filings, statutory records and general corporate governance administration.
• Managing electronic document systems, secure data rooms and shared business information.
• Supporting the introduction and improvement of administrative processes as the organisation continues to expand.

We are looking for a capable, professional and self-motivated administrator who can take ownership of their workload and provide reliable support at a senior level.

You will ideally have:

• Previous experience in a Business Administrator, Executive Assistant, PA, Senior Administrator or Project Coordinator position.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• Strong communication skills and confidence dealing with senior management and external stakeholders.
• Experience organising meetings, producing minutes and monitoring actions.
• Excellent attention to detail and the ability to maintain accurate records.
• Strong IT skills, particularly Microsoft Office 365, including Excel, Word, Outlook, Teams and PowerPoint.
• A proactive approach with the confidence to follow up outstanding information and keep projects moving forward.
• The ability to work independently, use initiative and adapt to changing business priorities.
• A professional and discreet approach when handling sensitive or confidential information.
• A good standard of education, including GCSE English and Maths or equivalent.

Previous experience within health and social care, corporate governance or Companies House processes would be beneficial, although not essential.

Salary

• £34,000pa
• A full-time, permanent opportunity within a growing care organisation.
• Some hybrid working with a base in Fareham
• The opportunity to work directly with senior leadership and gain exposure to business acquisitions and organisational development.
• The chance to contribute to the growth and development of an organisation delivering specialist care services.
• An opportunity to help shape administrative systems and processes as the business expands.