Business Administrator

Mossview Care Home; Lochgelly; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

PVG paid

Pension

Uniform provided

Job summary

Mossview Care Home, Lochgelly, is seeking a Business Administrator to support the home’s day-to-day operations. You will work closely with the Home Manager, handling payroll input, contracts, compliance, and internal processes to keep information accurate and confidential.

You’ll also manage enquiries, coordinate visits, and supervise Reception staff. The role requires strong organisational skills, IT proficiency with Microsoft Office and databases, and a proactive, detail-focused approach to

Qualifications

• Strong administrative experience in a busy office environment.
• Excellent organisational and multitasking skills.
• Confident IT skills including Microsoft Office and database systems.
• Professional communication and strong interpersonal skills.
• Experience supporting or supervising staff is beneficial.
• A reliable, proactive and detail focused approach.

Responsibilities

• Support the overall performance and day to day running of the home.
• Manage payroll input, contracts, compliance records and internal processes.
• Coordinate visits and manage enquiries to ensure a professional welcome for residents and visitors.
• Support staffing coordination and supervise Reception staff to maintain an efficient front of house.

Skills

Administrative experience

Organisational skills

IT skills

Professional communication

Interpersonal skills

Staff supervision experience

Tools

Microsoft Office

Database systems

Job description

Administration and Business Support - Mossview Care Home

Contract: Full Time

Shift Type: Days

Contracted hours: 38

Mossview Care Home is a modern residence located in the heart of Lochgelly, Fife, providing high quality Residential and Dementia care for up to 42 residents. The home offers a supportive and welcoming environment where residents receive person centred care and feel truly at home.

Business Administrator Contract

• £14.00 per hour
• Contracted to 38 hours per week - 8AM-4:30PM
• Paid PVG, pension, uniform provided
• 5.6 weeks annual leave (based on a full time contract)

Role Overview

As Business Administrator, you will play a central role in supporting the overall performance and day to day running of the home, working closely with the Home Manager as part of the internal management structure. This is a key position where your organisation, attention to detail and ability to manage multiple priorities will directly support operational efficiency and service delivery.

You will take ownership of core administrative systems including payroll input, contracts, compliance records and internal processes, ensuring all information is accurate, up to date and handled with confidentiality. Acting as a first point of contact, you will manage enquiries, coordinate visits and ensure a professional and welcoming experience for residents, relatives and visitors.

You will also support the coordination of staffing processes and line manage Reception staff, helping to maintain a well organised, responsive and professional front of house and administrative function. Your role will contribute to a structured, efficient and well run environment where both residents and staff are supported.

What We Are Looking For

• Strong administrative experience in a busy office environment
• Excellent organisational and multitasking skills
• Confident IT skills including Microsoft Office and database systems
• Professional communication and strong interpersonal skills
• Experience supporting or supervising staff is beneficial
• A reliable, proactive and detail focused approach

About us

Mossview Care Home is part of Care Concern Group, a family owned, market leading care provider with a strong and growing presence across the United Kingdom. We are committed to delivering high quality care and developing supportive, rewarding workplaces where our teams can thrive.

Our five core values Trust|Respect|Passion|Kindness|Inclusivity are at the heart of everything we do, shaping the care we deliver and the environments we create. If you share these values and want to build or develop your career in care, we would love to hear from you.