Administrator

BELSIZE HEALTHCARE LIMITED; Aberdeen City; On-site; GBP 16,000 - 23,000; Full time

Benefits offered by this job

Paid PVG

Pension

Uniform provided

5.6 weeks annual leave

Job summary

Laurels Lodge, part of Belsize Healthcare, invites applications for an Administrator to support the day-to-day running of our Aberdeen care home. You will manage payroll input, contracts and compliance records, ensuring information is accurate and handled with confidentiality, and you will be the first point of contact for residents, relatives and visitors.

Working closely with the Home Manager, you will coordinate staffing and supervise Reception staff, helping to maintain a well-organised

Qualifications

• Strong administrative experience in a busy office environment.
• Excellent organisational and multitasking skills.
• Confident IT skills including Microsoft Office and database systems.
• Professional communication and strong interpersonal skills.
• Experience supporting or supervising staff is beneficial.
• Reliable, proactive and detail-focused approach.

Responsibilities

• Manage payroll input, contracts, compliance records and internal processes.
• Coordinate enquiries and visits to ensure a professional welcome for residents, relatives and visitors.
• Support staffing processes and line-manage Reception staff to maintain an organised front of house.
• Collaborate with the Home Manager to support day-to-day running and operational efficiency.

Skills

Administrative experience

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Staff supervision

Proactive approach

Detail-oriented

Tools

Microsoft Office

Database systems

Job description

Our purpose-built care home is situated in a quiet residential setting in the woodside of Aberdeen. Our supportive and caring team are proud to offer an exemplary standard of Nursing, Residential, Dementia and Respite care for 45-residents.

Administrator Contract

• £14.50 per hour
• Contracted to 35 hours per week
• Paid PVG, pension, uniform provided
• 5.6 weeks annual leave (based on a full time contract)

Role Overview

As Administrator, you will play a central role in supporting the overall performance and day to day running of the home, working closely with the Home Manager as part of the internal management structure. This is a key position where your organisation, attention to detail and ability to manage multiple priorities will directly support operational efficiency and service delivery.

You will take ownership of core administrative systems including payroll input, contracts, compliance records and internal processes, ensuring all information is accurate, up to date and handled with confidentiality. Acting as a first point of contact, you will manage enquiries, coordinate visits and ensure a professional and welcoming experience for residents, relatives and visitors.

You will also support the coordination of staffing processes and line manage Reception staff, helping to maintain a well organised, responsive and professional front of house and administrative function. Your role will contribute to a structured, efficient and well run environment where both residents and staff are supported.

What We Are Looking For

• Strong administrative experience in a busy office environment
• Excellent organisational and multitasking skills
• Confident IT skills including Microsoft Office and database systems
• Professional communication and strong interpersonal skills
• Experience supporting or supervising staff is beneficial
• A reliable, proactive and detail focused approach

About us

Laurels Lodge is part of Belsize Healthcare, a division of Care Concern Group, a family owned, market leading care provider with a strong and growing presence across the United Kingdom. We are committed to creating safe, welcoming care homes for our residents and developing supportive workplaces where our teams can grow and thrive.

Our five core values

Trust|Respect|Passion|Kindness|Inclusivity are at the heart of everything we do, shaping the care we deliver and the environments we create. If you share these values and want to build or develop your career in care, we would love to hear from you.