Business Administration Apprentice

Global Wire & Inspections Ltd; Ellon; On-site; GBP 11,000 - 16,000; Full time

Benefits offered by this job

Training and support

Career progression

Job summary

Global Wire & Inspections Ltd in Ellon, Aberdeenshire, is seeking a Business Administration Apprentice to work in our busy office.

You will support day-to-day administration, organize travel, assist with invoicing and document control, and learn how our internationally oriented business operates, with training and ongoing support.

This full-time role offers hands-on experience, qualification through SCQF Level 6 Modern Apprenticeship, and increasing responsibility as skills grow.

Qualifications

• National 5 qualifications, or equivalent, in English and Maths would be advantageous but not essential.
• This is an opportunity to develop practical skills, gain a recognised qualification and become part of the team.

Responsibilities

• Organising travel arrangements (flights, hotels, hire cars).
• Liaising with clients regarding vessel and site work; updating suppliers.
• Assisting with invoicing and cost tracking.
• Creating certification, reports and delivery notes; uploading documents.
• Opening/maintaining job folders and requesting training courses.

Skills

Strong written and verbal comms

Organisational skills

Attention to detail

Teamwork

Computer literacy

Willingness to learn

Education

SCQF Level 6 Modern Apprenticeship (Business & Administration)

National 5 English and Maths advantageous

Tools

MS Office

Job description

Company Description

Global Wire & Inspections Ltd is a specialist provider of wire rope and lifting equipment inspection, testing, maintenance and supply services. We support clients across the marine, offshore, renewables, construction and other industrial sectors, helping them maintain safe, reliable and compliant lifting operations.

Based in Ellon, Aberdeenshire, our team works with clients and personnel across the UK and internationally. Our busy office plays an important role in coordinating projects, personnel, travel, equipment and documentation, giving our team exposure to a wide range of business activities.

We are a growing company that values quality, reliability, teamwork and excellent customer service, and we are looking for someone who is keen to learn and develop their skills within a friendly and supportive environment.

Role Description

The Business Administration Apprentice will be a full-time, office-based position in Ellon, working as part of our administration and operations team while completing a Business and Administration SCQF Level 6 Modern Apprenticeship.

This is a varied role where no two days are the same. The apprentice will gain hands-on experience supporting the day-to-day running of the business and will be involved in a wide range of administrative and coordination tasks.

Responsibilities will include organising travel arrangements such as flights, hotels and hire cars, assisting with visa applications where required, liaising with clients regarding vessel and site work, communicating with suppliers and preparing quotations.

The apprentice will also assist with creating certification, reports and delivery notes, uploading documentation to client databases, opening and maintaining job folders, tracking job-related costs, assisting with invoicing, ordering PPE, monitoring personnel movements and arranging training courses.

The role will provide the opportunity to develop strong organisational, communication and administrative skills while gaining an understanding of how a busy, internationally focused business operates.

The successful candidate will be supported throughout their apprenticeship and will be given increasing responsibility as their skills and confidence develop.

Qualifications & Qualities

We are looking for someone who is enthusiastic, organised and keen to learn. Previous office experience is not essential, as full training and support will be provided.

The ideal candidate will have:

• Good written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple tasks.
• Good attention to detail and a willingness to work accurately.
• A positive attitude and enthusiasm to learn new skills.
• The ability to work well as part of a team.
• Confidence using computers and a willingness to learn new software and systems.
• A reliable and professional approach to work.
• An interest in developing a career in business administration.

National 5 qualifications, or equivalent, in English and Maths would be advantageous but are not essential.

• Most importantly, we are looking for someone with the right attitude and willingness to learn. This is an opportunity to develop practical skills, gain a recognised qualification and become an important part of our team, with the possibility of permanent employment following successful completion of the apprenticeship.