Business Administration Apprentice

Transformation Unit; Chesterfield; Hybrid; GBP 14,000 - 17,000; Full time

Job summary

Derbyshire Community Health Services NHS Foundation Trust is offering a 27‑month Business Administration Apprenticeship in Derbyshire. This full‑time role runs Monday to Friday, 37.5 hours, with study leave and a mix of office and remote work weekly.

You will join the Executive Administration Team and work towards a Level 3 Business Administration qualification, gaining hands‑on experience in diary management, document prep and professional admin support for senior leaders.

Qualifications

• GCSE English and Maths at grade C/4 or equivalent.
• Confidentiality and data protection awareness.
• Excellent verbal and written communication.

Responsibilities

• Provide comprehensive admin support to senior leaders.
• Maintain multiple diaries and coordinate meetings.
• Support agile working with shared systems and records.
• Handle correspondence and electronic filing.
• Develop relationships with colleagues and stakeholders.
• Work flexibly in a matrix-admin team across Executive portfolios.

Skills

Organisational skills

Prioritisation

Microsoft 365

Teamwork

Education

English GCSE A-C

Maths GCSE A-C

Tools

Microsoft 365

Job description

Main area Administrative Contract 27 months (This is a 27-month Apprenticeship working full time at Derbyshire Community Health Services, Monday to Friday 37.5 hours per week (study leave will be given).)

Hours

• Full time
• Flexible working

37.5 hours per week (The working hours for this post are Monday-Friday, 9am-5pm (with the opportunity for flexibility). There will be an expectation of a mix of office and remote working every week.) Job ref 842-OPS-7768-26

Employer Derbyshire Community Health Services NHS Foundation Trust Employer type NHS Site Derbyshire Community Health Services, Town Chesterfield Salary £15,600 per annum, pro rata (apprenticeship wage for age) Salary period Yearly Closing 08/11/2026 23:59

Business Administration Apprentice

Job overview

We have a great opportunity for an enthusiastic and motivated Business Administration Apprentice to join our Executive Administration Team within Derbyshire Community Health Services NHS Foundation Trust.

This role offers the opportunity to gain hands‑on experience, whilst completing a Level 3 Business Administration Apprenticeship.

The role will involve a variety of administrative duties including meeting coordination, diary management, document preparation, record keeping and general administrative support. Working alongside experienced colleagues, the postholder will develop valuable administration skills while contributing to the delivery of an efficient and responsive business support service.

Please be aware the salary for this post will be:

• First 12 months = apprentice wage of £8.00p/h
• After 12 months = if aged 18 or under will remain on £8.00p/hr. If if aged 19+ will be paid national minimum wage for your age
• If you are already an NHS employee, you may be entitled to pay preservation

Main duties of the job

To provide a comprehensive, high-quality, efficient and confidential administration support service to senior leaders.

To maintain multiple diaries, ensuring that information is communicated effectively to relevant parties and meetings are coordinated efficiently.

To support agile working by maintaining documents, records, shared systems and administrative processes that enable effective communication and coordination across teams.

To undertake a range of administrative duties including managing correspondence, maintaining electronic filing systems, updating databases and trackers, and supporting shared team inboxes.

To develop effective working relationships with colleagues and stakeholders and communicate information in a professional and timely manner.

To work flexibly as part of a matrix-working administration team, supporting the delivery of a consistent administration service across Executive portfolios.

The successful candidate must have a flexible approach, possess excellent organisational and communication skills, be reliable, well organised and able to work as part of a team or independently.

You will need to be fully committed to your learning and to putting this into practice in the workplace. This is an opportunity to be part of an exciting and evolving service where you will be supported to develop in your role.

Working for our organisation

Our purpose is to provide community health services to a population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire. We are committed to delivering high-quality services that improve the health and well-being of our communities.

We employ around 4,200 substantive staff, caring for patients i 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

This apprenticeship offers an excellent opportunity to gain valuable experience within a professional administration team, develop new skills and complete a nationally recognised Level 3 Business Administration qualification whilst supporting services across Executive portfolios.

Detailed job description and main responsibilities

PLEASE NOTE: Please see attached Job Description and Person Specification for detailed description of the role.

Person specification

Education, Qualifications and Training

• English GCSE Grade A-C (9-4) or equivalent
• Maths GCSE Grade A-C (9-4) or equivalent

Experience and Knowledge Required

• Understanding and recognising the importance of confidentiality and data protection
• Demonstrate excellent verbal and written communication skills
• Previous clerical experience
• Experience of working in a team

Skills and Attributes

• Recognise and work within boundaries of own duties and responsibilities
• Good organisational and prioritisation skills
• Able to work flexibly between the admin hub and SPA
• Confident in using Microsoft 365 applications and adaptable in learning and utilising new digital tools and technologiesnals and members of the public

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.