Bristol Office & Operations Coordinator (Part-Time)

WestSpring IT Ltd.; Bristol; On-site; GBP 11,000 - 16,000; Part time

Benefits offered by this job

25 days holiday

Full health insurance

Office games room

Breakfast club & snacks

Employee assistance programme

Job summary

WestSpring IT Ltd in Bristol is seeking an Office & Operations Administrator to keep the Bristol office running smoothly, coordinate day-to-day admin for the operations function, manage logistics and warranties, arrange client site visits, and keep Halo CRM accurate and up to date.

This hands-on, varied role suits someone who is highly organised, proactive, able to multitask, and comfortable working with clients and suppliers.

Qualifications

• 1-2 years’ experience in office administration, co-ordination, logistics or order processing roles.
• Highly organised, accurate, and comfortable managing several small tasks at once.
• Willingness to handle a range of admin tasks and support leadership teams.

Responsibilities

• Handle incoming calls and general enquiries professionally.
• Maintain accurate client, supplier, contact, asset and activity records in Halo and other systems.
• Prepare, issue, track and chase routine client and supplier documentation.
• Coordinate handovers with Client Services, Technical Delivery, Projects, Finance and leadership.
• Support meetings and events through diary, room, and logistics coordination.
• Identify recurring admin problems and suggest improvements to save time and reduce errors.
• Provide broader admin support including data entry and filing to keep operations running smoothly.
• Manage post, courier bookings and deliveries with clear records.

Skills

Office administration

Coordination

Diary management

Microsoft 365

Halo CRM

Customer service

Teamwork

Tools

Halo CRM

Job description

WestSpring IT Ltd in Bristol is seeking an Office & Operations Administrator to keep the Bristol office running smoothly, coordinate day-to-day admin for the operations function, manage logistics and warranties, arrange client site visits, and keep Halo CRM accurate and up to date.

This hands-on, varied role suits someone who is highly organised, proactive, able to multitask, and comfortable working with clients and suppliers.