Billing Administrator

Confidential; West Midlands; On-site; GBP 23,000 - 32,000; Full time

Job summary

Confidential is recruiting a Billing Administrator to join a busy transaction team on a 12 month FTC. The role covers billing, finance and property administration with a focus on accuracy and timely processing. You will work with multiple teams to resolve queries and ensure compliance with internal controls.

Based in Kingswinford, you will process leases, renewals, data changes and statements, supporting budgets and reconciliations while meeting strict deadlines in a collaborative environment.

Qualifications

• Experience in billing, finance or administration, ideally within a property-related environment.
• Highly organised with excellent attention to detail.
• Ability to meet tight deadlines and manage multiple priorities.

Responsibilities

• Process lease renewals, assignments, new licenses and data amendments.
• Prepare documentation for new properties, leases and changes.
• Produce accurate completion statements and raise charges per contracts.
• Generate invoices across monthly, quarterly and annual cycles.
• Process weekly and monthly recharges (utilities, car park, services).
• Support service charge budgets and reconciliations; ensure audit readiness.

Skills

Billing experience

Finance experience

Administration experience

Attention to detail

Time management

Communication skills

Excel proficiency

Tools

Microsoft Excel

Job description

We are currently recruiting for a Billing Administrator to join a busy transaction team on a 12 month FTC

This is a varied administration role, ideal for someone with experience in billing, finance, property administration or a similar environment. You will be responsible for ensuring billing is processed accurately and within agreed deadlines, while supporting a range of financial and administrative processes.

The Role

• Processing lease renewals, lease assignments, new licences and data amendments.
• Supporting rent reviews, turnover processes and residential leases.
• Maintaining accurate and up-to-date property records.
• Preparing documentation for new properties, leases and associated changes.
• Producing accurate completion statements.
• Calculating, preparing and raising charges in line with contractual requirements.
• Generating invoices across monthly, quarterly and annual billing cycles.
• Processing weekly and monthly recharges, including utilities, car park income, Sunday trading and purchase ledger recharges.
• Processing insurance invoices and generating corresponding charges.
• Supporting service charge budgets and reconciliations.
• Checking rent rolls, charges and system-generated records for accuracy.
• Responding to queries from colleagues and other departments.
• Working closely with Property Management, Finance, Insurance and other teams to resolve queries and outstanding issues.
• Ensuring all billing changes are processed in line with internal controls and audit requirements.
• Following established processes and identifying opportunities to improve efficiency and systems.

About You

We are looking for someone who is:

• Experienced in billing, finance or administration, ideally within a property-related environment.
• Highly organised with excellent attention to detail.
• Comfortable working to tight deadlines and managing multiple priorities.
• Confident communicating with people at all levels.
• IT literate with good knowledge of Microsoft Office, particularly Excel.
• A quick learner who is happy to pick up new systems and processes.
• Positive, flexible and able to work effectively as part of a team.

This role is based in Kingswinford 5 days a week