Bid Submissions Coordinator

Medstrom; East Midlands; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Competitive salary £28k–£30k

Pension scheme

33 days’ annual leave

Employee discounts

Free onsite gym

Cycle to Work

Birthday treats

Death in Service

EOT benefits

Job summary

Medstrom is seeking a Bid Submissions Coordinator to join our Derbyshire team at Castle Donington. You will coordinate and produce professional bid documentation, ensuring accuracy and timeliness across UK and international tenders.

Working with the Tenders Manager and Commercial Team, you will monitor tender portals, prepare PQQs/ITTs/RFQs, maintain a library of bid information, and help ensure compliance and consistency across submissions.

Qualifications

• Experience in bids, tenders, or proposals.
• Knowledge of NHS/public sector procurement.
• Familiarity with tender portals.
• Experience in report writing.

Responsibilities

• Coordinate and produce professional bid documentation.
• Ensure tender information is accurate and delivered to deadline.
• Monitor public and private sector tender portals and identify opportunities.
• Assist in coordinating the full tender process for UK and international teams.
• Prepare PQQs, ITTs, RFQs, PAQs and supporting documents.
• Maintain a library of typical tender information and evidence.

Skills

Organisation

Time management

Attention to detail

Written communication

Team collaboration

Job description

Bid Submissions Coordinator

Castle Donington, Derbyshire

About Us

At Medstrom, we are passionate about improving patient outcomes by delivering high-quality healthcare products and services that make a real difference to our customers and their patients.

Since our establishment in 2010, we have grown rapidly by staying focused on what matters most — our people, our customers, and the patients we ultimately support. In 2022, Medstrom became an Employee Ownership Trust (EOT), giving every employee a genuine stake in the success of the business and helping us maintain the open, supportive culture that sets us apart.

We are looking for an enthusiastic and organised Bid Submissions Coordinator to develop a career in bidding, procurement and proposals.

The Benefits

• Competitive starting salary of £28,000 - £30,000 (depending on experience)
• Pension scheme
• 33 days’ annual leave allowance
• Employee discounts and cashback on shopping, supermarkets, and holidays
• Free onsite gym for Head Office employees
• Salary sacrifice schemes, including Cycle to Work
• Birthday treats
• Death in Service benefit
• Employee Ownership Trust (EOT) benefits, giving you a stake in the company’s success

What you’ll be doing

Working closely with the Tenders Manager and wider Commercial Team, you will play a key role in coordinating and producing professional bid documentation, ensuring all tender information is accurate, compelling and delivered to deadline.

• Monitor public and private sector tender portals and identify potential opportunities.
• Assist in coordinating the full tender process from opportunity identification through to submission for the UK and international teams.
• Review tender notices, specifications, framework requirements, and customer documentation. Identify key deliverables, compliance requirements, and submission deadlines as part of a successful and knowledgeable team.
• Maintain confidentiality regarding sensitive information.
• Assist in preparing and compiling Pre-Qualification Questionnaires (PQQs), Invitation to Tender (ITTs), Requests for Information (RFQs), Pre-Acquisition Questionnaires (PAQs) and supporting tender documentation.
• Maintain and update a library of typical tender information, case studies, policies, service information, evidence of performance and clinical benefit.
• Help to ensure all submissions are fully compliant with customer instructions and procurement requirements.
• Support in formatting, proofreading, and cross-referencing documents to ensure consistency, clarity, and compliance.
• Assist with quotations during peak periods.
• Report writing.

Hours

37.5 hours per week, Monday to Friday

What you’ll need

We are looking for someone who is organised, detail-focused, and confident to join a supportive and collaborative team.

Essential

• Strong organisation and time management skills
• Excellent attention to detail
• Strong written communication and proofreading skills
• Ability to manage multiple deadlines in a fast-paced environment
• Confident working collaboratively across teams

Desirable

• Experience in bids, tenders, or proposals
• Knowledge of NHS/public sector procurement
• Familiarity with tender portals
• Experience in report writing

Why Join Medstrom?

This is an exciting opportunity to join a successful and growing company that genuinely values its employees. With our unique employee ownership model, supportive culture, and ongoing expansion, Medstrom offers a rewarding environment for individuals looking to build a long-term career and develop professionally.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

Medstrom operates a zero-tolerance policy on any harassment of any kind towards our colleagues.