Tenders Coordinator

Medstrom; Hemington; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

33 days annual leave

Employee discounts and cashback

Free onsite gym

Salary sacrifice schemes

Birthday treats

Employee Ownership Trust benefits

Job summary

Medstrom is seeking a Tenders Coordinator to support the bidding, procurement, and proposals process. This role involves monitoring tender portals and ensuring compliance through the full tender cycle. Ideal candidates will have experience in bids or proposals and excellent organisational skills.

Medstrom offers a competitive salary, annual leave, employee benefits, and a supportive work environment, reflecting its commitment to employee ownership and development.

Qualifications

• Strong organisation and time management skills.
• Excellent attention to detail.
• Strong written communication and proofreading skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Confident working collaboratively across teams.
• Experience in bids, tenders, or proposals.
• Knowledge of NHS/public sector procurement.
• Familiarity with tender portals.

Responsibilities

• Monitoring public and private sector tender portals and identifying potential opportunities.
• Assist in coordinating the full tender process from opportunity identification through to submission for the UK and international teams.
• Review tender notices and customer documentation and identify key deliverables.
• Assist in preparing and compiling Pre-Qualification Questionnaires (PQQs) and supporting tender documentation.
• Help ensure all submissions are fully compliant with customer instructions.

Skills

Organisation and time management skills

Attention to detail

Written communication and proofreading skills

Experience in bids, tenders, or proposals

Knowledge of NHS/public sector procurement

Familiarity with tender portals

Job description

At Medstrom, we are passionate about improving patient outcomes by delivering high-quality healthcare products and services that make a real difference to our customers and their patients.

Since our establishment in 2010, we have grown rapidly by staying focused on what matters most – our people, our customers, and the patients we ultimately support. In 2022, Medstrom became an Employee Ownership Trust (EOT), giving every employee a genuine stake in the success of the business and helping us maintain the open, supportive culture that sets us apart.

We are looking for an enthusiastic and organised Tenders Coordinator to develop a career in bidding, procurement and proposals.

Benefits

• Competitive starting salary of £26,000 - £28,000 (depending on experience)
• 33 days’ annual leave allowance
• Employee discounts and cashback on shopping, supermarkets, and holidays
• Free onsite gym for Head Office employees
• Salary sacrifice schemes, including Cycle to Work
• Birthday treats
• Employee Ownership Trust (EOT) benefits, giving you a stake in the company’s success

What you’ll be doing

• Monitoring public and private sector tender portals and identifying potential opportunities.
• Assist in coordinating the full tender process from opportunity identification through to submission for the UK and international teams.
• Review tender notices, specifications, framework requirements, and customer documentation. Identify key deliverables, compliance requirements, and submission deadlines as part of a successful and knowledgeable team.
• Maintaining confidentiality regarding sensitive information.
• Assist in preparing and compiling Pre‑Qualification Questionnaires (PQQs), Invitation to Tender (ITTs), Requests for Information (RFQs), Pre‑Acquisition Questionnaires (PAQs) and supporting tender documentation.
• Maintain and update a library of typical tender information, case studies, policies, service information, evidence of performance and clinical benefit.
• Help to ensure all submissions are fully compliant with customer instructions and procurement requirements.
• Support in formatting, proofreading, and cross‑referencing documents to ensure consistency, clarity, and compliance.
• Assist with quotations during peak periods.

Hours: 37.5 hours per week Monday to Friday

What you’ll need

We are looking for someone who is organised, detail-focused, and confident to join a supportive and collaborative team.

• Strong organisation and time management skills
• Excellent attention to detail
• Strong written communication and proofreading skills
• Ability to manage multiple deadlines in a fast‑paced environment
• Confident working collaboratively across teams
• Experience in bids, tenders, or proposals
• Knowledge of NHS/public sector procurement
• Familiarity with tender portals

Why Join Medstrom?

This is an exciting opportunity to join a successful and growing company that genuinely values its employees. With our unique employee ownership model, supportive culture, and ongoing expansion, Medstrom offers a rewarding environment for individuals looking to build a long‑term career and develop professionally.

Webrecruit and Medstrom are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.