Bid Coordinator

Axis CLC Group; London Borough of Newham; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive Salary

Performance-related bonus

Pension scheme and life assurance

25 days’ holiday + bank holidays

Perkbox (discounts, perks & wellbeing)

1 paid volunteer day

£2,000 refer-a-friend bonus

Job summary

Axis CLC Group is seeking a Bid Coordinator to support the bids team from either London or Liverpool. You will assist bid writers, manage tender administration and ensure timely submission of compliant bid responses.

The role focuses on coordinating information, maintaining compliance records and creating standard bid documentation to support high-quality submissions.

Qualifications

• Meticulous attention to detail and high accuracy
• Strong organisational skills to manage multiple tasks and deadlines
• Clear and confident communication, both written and verbal
• Proactive, self-motivated approach with ownership mentality
• Good literacy and IT skills, confident with Microsoft Office
• Willingness to follow established processes and learn new systems

Responsibilities

• Review and filter new tender opportunities relevant to Axis CLC
• Manage bid-related email and portal communications, including clarifications
• Complete SQs, PQQs and approved supplier questionnaires to deadline
• Ensure compliance & accreditation requirements (e.g. Constructionline) are up to date
• Support bid writers by coordinating information, CVs and supporting documents
• Create and maintain bid folders, templates and standard documentation
• Proofread bid responses for accuracy and consistency
• Maintain bid library, reports and records for knowledge management

Skills

Meticulous attention to detail

Organisational skills

Clear and confident communication

Proactive and ownership mindset

IT literacy

Process adherence

Tools

Microsoft Office

Job description

Axis CLC is a national property maintenance and compliance partner, backed by over 110 years of combined experience. We employ more than 2,500 people and support over 400 clients across the UK, delivering essential repairs, refurbishment and building safety services that keep homes and public buildings operating at their best. Each year we complete over 400,000 repairs, helping to keep tenants safe, properties performing and owners fully compliant.

We are looking for a Bid Coordinator based out of Liverpool or London to join our expanding Bids team and support the delivery of high-quality, compliant and competitive bid submissions.

This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well-organised and submitted on time.

Reporting into the Senior Bid Coordinator, this is an ideal opportunity for an organised, detail-oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business.

What You’ll Do

• Review and filter new tender opportunities, identifying those relevant to Axis CLC
• Take ownership of bid-related email and portal communications, including clarifications
• Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline
• Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced
• Support bid writers by coordinating information, CVs and supporting documentation
• Create and maintain bid folders, templates and standard documentation
• Proofread bid responses and supporting materials to ensure accuracy and consistency
• Maintain the bid library, reports and records, supporting effective knowledge management

Skills, Knowledge & Experience

To be successful as a Bid Coordinator, you will require:

Essential:

• Meticulous attention to detail and a high standard of accuracy
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Clear and confident communication skills, both written and verbal
• A proactive, self-motivated approach with willingness to take ownership
• Good literacy and IT skills, including confidence using Microsoft Office
• Willingness to follow established processes and learn new systems

Desirable:

• Experience supporting bids, tenders or proposals
• Familiarity with bid portals, CRM or document management systems
• Experience working in construction, property maintenance or regulated environments

What We Offer

• Competitive Salary
• Performance-related bonus
• Pension scheme and life assurance
• 25 days’ holiday + bank holidays
• Perkbox (discounts, perks & wellbeing offers)
• 1 paid volunteer day
• £2,000 refer-a-friend bonus after the referee passes probation
• Opportunities for development and progression across Axis CLC

Why Axis CLC

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal‑opportunity employer. If you require any adjustments during the hiring process, please let us know.