Bid Coordinator

Vadella Bidco Ltd; Liverpool; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

29 days holiday + bank holidays + your

Birthday off

Pension scheme

Private healthcare after 3 months

Salary sacrifice car scheme

CPD support

Team socials

Flexible working

Job summary

P4 is looking for a meticulous Bid Coordinator to drive end-to-end tender submissions from our Liverpool head office. You will translate technical content from building safety specialists into clear, compliant bids delivered on time.

Based in Liverpool, you’ll own the bid process, maintain the pipeline, coordinate reviews and liaise with senior colleagues to gather input. The role is office-based with occasional travel to other UK offices.

Qualifications

• Experience coordinating bids, tenders or proposals.
• Experience with formal tender processes and online procurement portals.
• Clear, concise writing in UK English with strong editing.
• Ability to manage several bids at once against fixed deadlines.
• Proactive approach and ability to pull input from senior colleagues.
• MS 365 skills: Word, Excel, SharePoint; familiarity with collaboration tools.

Responsibilities

• Monitor tender portals and frameworks; prepare short summaries for bid decisions.
• Maintain a bid pipeline tracker with deadlines, owners and outcomes.
• Break down tender documents and build a bid plan for each submission.
• Track compliance matrix requirements and raise clarifications.
• Draft, edit, and tailor responses to scoring criteria.
• Organise internal reviews, sign-off, and final submission on time.
• Build and maintain a central bid library with content and certificates.
• Collect feedback on bids and report win rates to leadership.

Skills

Bid coordination

Tender processes

Plain UK English writing

Manage multiple bids

Chase input from senior colleagues

MS 365 (Word, Excel, SharePoint)

Detail-oriented, proactive

AI tools interest (desirable)

Tools

Microsoft 365 suite

Bid management / CRM software

Job description

Bid Coordinator

Department: Operations - Office Based

Employment Type: Full Time

Location: Liverpool - On Site

Reporting To: TBC

Compensation: £40,000 - £45,000 / year

Description

P4 isn't your typical safety consultancy. We exist to bring clarity, pace and real-world support to an industry often bogged down in red tape and vague advice. We work with clients, design teams and contractors across the UK from offices in Liverpool, Manchester, Leeds and London.

We talk like real people. We are not here to impress with jargon or hide behind processes — we are here to help clients make smart decisions, avoid risk and deliver safer, better buildings. Our Building Safety Act team is growing, and this role is central to that growth.

We recognise that every person is unique, and we work hard to build a culture where everyone can be themselves. Whether that means flexibility around individual needs or simply making sure people have someone to talk to when they need it, we want everyone here to feel welcome, heard and valued.

About the role

This role will be office-based at our Liverpool head office on Mann Island, Liverpool Waterfront, with occasional travel to our Manchester, Leeds and London offices. The hours are 40 a week, Monday to Friday.

You’ll be the person who makes our bids happen. Our technical people know building safety inside out, and you’ll turn that expertise into clear, compliant, winning submissions, delivered on time. You’ll own the process from opportunity to submission, freeing our directors and consultants to focus on the content only they can provide.

This is a chance to shape how a growing specialist consultancy bids. You’ll build the processes, content library and habits that become "how we do it here".

• Monitor tender portals and frameworks, keep supplier registrations current, and prepare short opportunity summaries for bid/no-bid decisions
• Maintain a bid pipeline tracker covering deadlines, status, owners and outcomes
• Break down tender documents and scoring criteria, build a bid plan for each submission, and chair kick-off meetings
• Track every requirement on a compliance matrix, and raise clarification questions through the right channels
• Draft, edit and tailor responses, turning technical input into clear, persuasive answers written to the scoring criteria
• Organise internal reviews and sign-off, run final compliance checks, and submit through client portals on time
• Build and maintain a central bid library, keeping content and certificate expiry dates up to date
• Request feedback on every bid, won or lost, and report win rates and lessons learned to the leadership team

What you will Bring

You don’t need a building safety background, but you do need to be organised, precise and a strong writer who can pick up a technical subject quickly.

Essential:

• Experience coordinating bids, tenders or proposals
• Experience of formal tender processes and online procurement portals
• Clear, concise, persuasive writing in plain UK English, with strong editing and proofreading
• The ability to manage several bids at once against fixed deadlines
• The confidence to chase senior colleagues for input and hold them to deadlines
• Strong Microsoft 365 skills, especially Word, Excel and SharePoint
• A detail-focused, calm and proactive approach, and a willingness to learn the building safety sector
• Desirable:
  • Bidding experience in construction, property, engineering or professional services
  • Knowledge of the Procurement Act 2023 and public framework bids
  • Experience setting up bid processes or a content library from scratch
  • Design or layout tools, and bid management or CRM software
  • Awareness of the Building Safety Act 2022 and the Building Safety Regulator
  • APMP Foundation or a similar bid qualification
  • An interest in using AI tools to speed up drafting and research

What's in it for you

• 29 days' holiday including bank holidays, plus your birthday off and a Christmas shutdown on top
• Loyalty days after three and five years
• Pension Scheme
• An option to join our private healthcare scheme after three months
• A salary sacrifice car scheme
• Regular CPD support and company equipment
• Team socials and celebrations of success
• Flexible working requests welcome from day one