Bid Coordinator — Proposals & Tender Support

Gilbert-Ash Limited; Belfast City District; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

Gilbert-Ash Ltd. is seeking a motivated Bid Support professional to assist in the preparation, delivery and coordination of incoming bid requests.

You will help develop bid templates, ensure commercial validity, and drive the bid process across internal and external stakeholders. With 1–2 years in administration or project support, you will maintain high standards of quality in tender applications, liaise with clients and design teams, and contribute to ESG initiatives.

Qualifications

• Bachelor's degree 2:1 in Business, Marketing, Construction Management, Project Management, Law or related field.
• GCSE Maths and English at grade C or above (or equivalent).
• Experience with bid management systems or document collaboration platforms is preferred.

Responsibilities

• Assist in developing, delivering and coordinating bid requests.
• Assess commercial validity of opportunities from initial documentation.
• Maintain high quality standards in tender/bid applications.
• Coordinate with internal and external stakeholders to develop solutions for each opportunity.
• Maintain standardized answers and templates for future bids.
• Design and production of bid materials including marketing and information management.
• Complete pre-qualification questionnaires and gather information from departments.
• Collaborate with estimating on pricing documentation for accuracy.
• Contribute to tender selection review meetings and interviews as needed.
• Liaise with clients and design teams to prepare bid submissions.
• Build relations with subcontractors and suppliers to secure future work.
• Maintain ISO 9001 and ISO 14001 compliance and traceability.

Skills

Analytical skills

Attention to detail

Documentation/ proofreading

Organisational skills

Written & spoken communication

MS Office proficiency

Teamwork & collaboration

Deadline management

Working under pressure

Process adherence

Education

Bachelor's degree 2:1 (Business/Marketing/Construction Management/Project Management/Law)

GCSE Maths & English (Grade C+)

Tools

Microsoft Office

Job description

Gilbert-Ash Ltd. is seeking a motivated Bid Support professional to assist in the preparation, delivery and coordination of incoming bid requests.

You will help develop bid templates, ensure commercial validity, and drive the bid process across internal and external stakeholders. With 1–2 years in administration or project support, you will maintain high standards of quality in tender applications, liaise with clients and design teams, and contribute to ESG initiatives.