Bid Coordinator

OCU Group; Stockport; On-site; GBP 28,000 - 34,000; Full time

Job summary

OCU Group in Stockport is seeking a proactive Bid Coordinator to support the bid management team from start to finish. You will help identify opportunities, manage information flow and collaborate with colleagues to streamline submissions.

The role focuses on tender notices, client portals, SAQs, and weekly reports, with a strong emphasis on organisation, deadlines, and effective communication across the bid and business development teams.

Qualifications

• Experience in bid/proposals and tender processes.
• Strong organisational skills and ability to manage multiple tasks.
• Ability to work under pressure and meet strict deadlines.
• Excellent listening and communication skills.

Responsibilities

• Review tender notices and alerts and assess relevance.
• Manage bid mailbox and distribute information to the team.
• Create briefs on new opportunities for circulation within the bid team.
• Support the bid/no bid decision process and governance.
• Register Expressions of Interest and update opportunity folders.
• Collate technical queries and assist with submission materials.
• Coordinate timely bid submissions with the wider team.
• Manage client portals and supplier questionnaires (SAQs).
• Prepare and upload submission materials and reports.
• Assist with weekly governance reports and internal communications lists.
• Support BD team with conferences, exhibitions and client events.

Skills

Bid management

Organisation

Project management

Time management

Communication

MS Office

Tools

Visio

Job description

Bid Coordinator

Department: Group Services

Employment Type: Permanent - Full Time

Location: Stockport

Reporting To: Nellie Michael

Description

Your main purpose as a Bid Coordinator will be supporting the bid management team in finding new opportunities and supporting the bid process from start to finish through proactive information management and collaboration with the wider bid team.

What You'll Do

• Reviewing tender notice alerts
• Checking emails and managing the bd@ mailbox
• Putting together a brief overview of new opportunities for circulation
• Supporting the bid / no bid process
• Expression of Interest registration
• Updating opportunity folders
• Collating technical queries as part of the submission process
• Working with the bid management team to ensure timely submissions
• Client portal management
• Completion of supplier approval questionnaires (SAQs)
• Submission upload support
• Working with the wider team to maintain and up to date internal communications list
• Supporting the wider bid team with the bid governance process
• Creation and circulation of weekly reports
• Supporting the Business Development team with the administration and coordination of conferences, exhibitions and client engagement events.
• Attending conferences, exhibitions and client events to support the Work Winning and Business Development teams.

What you'll bring

• A passion for working in bid and proposals
• Strong organisational and project management skills with the ability to work under pressure and adhere to strict deadlines
• Excellent organisational skills are essential
• Self-motivated and able to work without constant direction and guidance
• Ability to support several concurrent activities
• Excellent listening skills
• Excellent time management
• Microsoft office package; including – Word, PowerPoint and Visio.