Bid Coordinator(Internal)

Axis CLC Group; Liverpool; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Salary up to £33,000 (experience-based

Performance-related bonus

Pension scheme and life assurance

25 days’ holiday + bank holidays

Perkbox (discounts, perks & wellbeing)

1 paid volunteer day

£2,000 refer-a-friend bonus after prob

Opportunities for development and/or

Job summary

Axis CLC is looking for a diligent Bid Coordinator to join our expanding Bids team and support the delivery of high-quality, compliant bid submissions across the business. You will manage bid administration, coordinate information and documents, and work closely with bid writers to ensure responses are accurate, well-organised and submitted on time.

This role suits organised individuals who thrive under deadlines.

Qualifications

• Meticulous attention to detail and a high standard of accuracy.
• Clear and confident communication skills, both written and verbal.
• A proactive, self-motivated approach with willingness to take ownership.
• Good literacy and IT skills, including confidence using Microsoft Office.
• Willingness to follow established processes and learn new systems.
• Experience supporting bids, tenders or proposals (Desirable)

Responsibilities

• Review and filter new tender opportunities, identifying those relevant to Axis CLC
• Take ownership of bid-related email and portal communications, including clarifications
• Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline
• Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced
• Support bid writers by coordinating information, CVs and supporting documentation
• Create and maintain bid folders, templates and standard documentation
• Proofread bid responses and supporting materials to ensure accuracy and consistency
• Maintain the bid library, reports and records, supporting effective knowledge management

Skills

Attention to detail

Organisational skills

Written and verbal communication

Proactive mindset

Process adherence

Tools

Microsoft Office

Bid portals

CRM systems

Document management systems

Job description

Axis CLC is a national property maintenance and compliance partner, backed by over 110 years of combined experience. We employ more than 2,500 people and support over 400 clients across the UK, delivering essential repairs, refurbishment and building safety services that keep homes and public buildings operating at their best. Each year we complete over 400,000 repairs, helping to keep tenants safe, properties performing and owners fully compliant.

We are looking for a Bid Coordinator to join our expanding Bids team and support the delivery of high-quality, compliant and competitive bid submissions.

This role plays a key part in the administrative and coordination activity that underpins successful bids. You will support bid writers and senior bid colleagues by managing tender administration, maintaining compliance information and ensuring bid documentation is accurate, well-organised and submitted on time.

Reporting into the Senior Bid Coordinator, this is an ideal opportunity for an organised, detail-oriented administrator who enjoys working to deadlines and collaborating with stakeholders across the business.

What You’ll Do

• Review and filter new tender opportunities, identifying those relevant to Axis CLC
• Take ownership of bid-related email and portal communications, including clarifications
• Complete SQs, PQQs and approved supplier questionnaires accurately and to deadline
• Ensure all compliance and accreditation requirements (e.g. Constructionline) are up to date and correctly evidenced
• Support bid writers by coordinating information, CVs and supporting documentation
• Create and maintain bid folders, templates and standard documentation
• Proofread bid responses and supporting materials to ensure accuracy and consistency
• Maintain the bid library, reports and records, supporting effective knowledge management

Skills, Knowledge & Experience

To be successful as a Bid Coordinator, you will require:

Essential:

• Meticulous attention to detail and a high standard of accuracy
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Clear and confident communication skills, both written and verbal
• A proactive, self-motivated approach with willingness to take ownership
• Good literacy and IT skills, including confidence using Microsoft Office
• Willingness to follow established processes and learn new systems

Desirable:

• Experience supporting bids, tenders or proposals
• Familiarity with bid portals, CRM or document management systems
• Experience working in construction, property maintenance or regulated environments

What We Offer

• Salary of up to £33,000 based upon experience
• Performance-related bonus
• Pension scheme and life assurance
• 25 days’ holiday + bank holidays
• Perkbox (discounts, perks & wellbeing offers)
• 1 paid volunteer day
• £2,000 refer-a-friend bonus after the referee passes probation
• Opportunities for development and progression across Axis CLC

Why Axis CLC

Joining Axis CLC means being part of a national team delivering essential services across housing, education, healthcare, defence and commercial property. We value teamwork, quality and attention to detail, and offer roles where your contribution directly supports business growth and success.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you require any adjustments during the hiring process, please let us know.