Bid Co-Ordinator

STARK Building Materials UK; Coventry; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Competitive base salary

Hybrid working – 4 days in Coventry, 1

Work from home onsite

Discretionary bonus

Retirement savings plan

Life assurance

Enhanced parental leave

Discounts and wellbeing platform

Cycle2Work scheme

Job summary

STARK Building Materials UK is seeking a Bid Coordinator to join the Coventry-based Bid Team on a permanent, hybrid basis. You will support the team by managing tender opportunities, ensuring timely submissions and maintaining filing systems.

The role requires strong administrative experience and the ability to thrive in a fast-paced environment. Reporting to the Head of Bids, you will help coordinate kick-off calls, SAQs and PQQ submissions while liaising with stakeholders to meet deadlines and

Qualifications

• Proven experience of working in a very busy fast paced environment.
• Excellent time-management and organisation skills
• Attention to detail
• Excellent communicator - Skills in questioning are an advantage
• Excellent IT skills – Including proficiency in all MS Office applications and CRM / Database systems
• English and Maths GCSE – as a minimum

Responsibilities

• Searching available services for a range of Tendering opportunities using predefined criteria
• Carry out initial filtering of opportunities (after training and guidance)
• Administrate the management of the opportunities through to submission
• Maintain filing systems and follow process
• Monitoring Inboxes efficiently and effectively for all bid related traffic - Co-ordinate the emails and communicate to the relevant stakeholders within the business.
• Managing clarification processes – via clarification logs - for all bids ensure all stakeholders have information in a timely manner and are fully aware of any specific implications.
• Support of submitting high-quality PQQ’s and tender submissions in a timely manner, that upon successful completion and subsequent award, either as new or retained business.

Skills

Time management

Attention to detail

Communication skills

MS Office proficiency

CRM / Database experience

GCSE English and Maths

Education

English and Maths GCSE

Tools

CRM / Database software

MS Office

Job description

We’reproud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers.We’rea friendly and collaborative team, passionate about what we do and committed to doing it well.

We’re searching for a Bid Coordinator to join us on a permanent basis working hybrid from our Coventry, Binley office. The key focus of the role is to provide administrative support to the Bid Team. This role is for someone with established administrative experience who will thrive in a very busy environment and wants to be challenged on a daily basis.

Reporting to the Head of Bids and working alongside the Senior Bid Coordinator duties of the role will include, however not be limited to:

• Searching available services for a range of Tendering opportunities using predefined criteria
• Carry out initial filtering of opportunities (after training and guidance)
• Administrate the management of the opportunities through to submission
• Maintain filing systems and follow process
• Monitoring Inboxes efficiently and effectively for all bid related traffic - Co-ordinate the emails and communicate to the relevant stakeholders within the business.
• Managing clarification processes – via clarification logs - for all bids ensure all stakeholders have information in a timely manner and are fully aware of any specific implications.
• Support of submitting high-quality PQQ’s and tender submissions in a timely manner, that upon successful completion and subsequent award, either as new or retained business.

You will provide a central coordinated support to the Bid Team by:

• Setting up Kick off calls and subsequent review/commercial calls etc though online diary system
• Manage and complete the initial stages of the Tendering opportunity – Expressions of Interest, Forms of Tender etc

You will:

• Complete SAQs [Supplier Approval Questionnaires] and PQQ submissions [supported by the Senior Bid Coordinator] for selected new and existing customers, by specified deadlines and in accordance with Sector tendering guidelines.
• Adhere to strict submission deadlines and organise own workload appropriately

Additional Team Tasks

• Working with the rest of the Bid Team to develop an effective library of information and liaise with other departments to keep this updated - specifically ensuring all Company related information is up to date and effectively accessible.
• Carry out any other such reasonable job related tasks as the company may require from time to time.

This list is not exclusive - other reasonable duties and projects may be assigned from time to time

Knowledge, Skills, Qualifications, and Experience Required

Essential

• Proven experience of working in a very busy fast paced environment
• Excellent time-management and organisation skills
• Attention to detail
• Excellent communicator - Skills in questioning are an advantage
• Excellent IT skills – Including proficiency in all MS Office applications and CRM / Database systems
• English and Maths GCSE – as a minimum

Desirable

• Industry Experience
• Public Sector knowledge – OJEU familiarity
• Bid Process knowledge
• CRM / Database Experience
• Strong GCSE and/or A level results

What’s in it for you?

• Competitive Base salary
• Hybrid Working – 4 days at our Binley, Coventry office and 1 day WFH.
• Discretionary bonus
• Retirement savings plan
• Life assurance
• Enhanced maternity/paternity/adoption leave for anyone expecting or adopting a child
• A wide range of voluntary benefits including holiday buying, discounted gym membership, car salary sacrifice scheme, Cycle2Work, Benenden Healthcare and more.
• Access to a wealth of health and wellbeing services including access to online GP appointments and mental health support.
• WorkPerks – A platform home to hundreds of all your favourite high street and online discounts via the provider Reward Gateway.

Why Choose Us?

Quality - We’re unwavering in our commitment to providing outstanding products and service that exceed our customers’ expectations.

Supportive Environment - Join a culture that prioritises your growth, with the resources and support you need to excel. We listen and learn – we know we haven’t always got all the answers – listening and learning with you is what helps provide the best service to our customers.

Professional Development - We are invested in your success! Can we add this instead? You have a real chance to progress- the only limits are your own Explore our apprenticeships, training, and mentoring programs designed to elevate your career.

Great Benefits - Enjoy a compelling package that includes a competitive salary, bonuses, pension schemes, and life assurance, among many other perks!

Work-Life Balance - We value your well-being and offer flexible working hours and a hybrid working model to help you find your ideal rhythm