Bid Coordinator: Building Safety Submissions

Project Four Building Safety Experts Ltd.; Liverpool; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

29 days holiday + bank holidays

Birthday off

Pension Scheme

Private healthcare scheme after 3+ mos

Car salary sacrifice

CPD support

Team socials

Flexible working

Job summary

Project Four Building Safety Experts Ltd. is seeking an organised bid coordinator to manage end‑to‑end tender submissions from our Liverpool head office.

You will translate technical input into clear, compliant responses and keep the bid process on track against tight deadlines. You will own the bid lifecycle, maintain a content library, and coordinate input from senior colleagues to ensure timely, winning submissions across UK projects.

Qualifications

• Experience coordinating bids, tenders or proposals.
• Experience of formal tender processes and online procurement portals.
• Clear, concise, persuasive writing in plain UK English, with strong editing and proofreading.
• Ability to manage several bids at once against fixed deadlines.
• Ability to chase senior colleagues for input and hold them to deadlines.
• Strong Microsoft 365 skills, especially Word, Excel and SharePoint.
• Detail-focused, calm and proactive approach; willingness to learn the building safety sector.

Responsibilities

• Monitor tender portals and frameworks, keep supplier registrations current, and prepare short opportunity summaries for bid/no-bid decisions.
• Maintain a bid pipeline tracker covering deadlines, status, owners and outcomes.
• Break down tender documents and scoring criteria, build a bid plan for each submission, and chair kick-off meetings.
• Track every requirement on a compliance matrix, and raise clarification questions through the right channels.
• Draft, edit and tailor responses, turning technical input into clear, persuasive answers written to the scoring criteria.
• Organise internal reviews and sign-off, run final compliance checks, and submit through client portals on time.
• Build and maintain a central bid library, keeping content and certificate expiry dates up to date.
• Request feedback on every bid, won or lost, and report win rates and lessons learned to the leadership team.

Skills

Bid coordination

Tender processes

Clear writing

Managing multiple bids

Deadlines management

Stakeholder coordination

MS Word

MS Excel

SharePoint

Tools

Microsoft Word

Microsoft Excel

SharePoint

Job description

Project Four Building Safety Experts Ltd. is seeking an organised bid coordinator to manage end‑to‑end tender submissions from our Liverpool head office.

You will translate technical input into clear, compliant responses and keep the bid process on track against tight deadlines. You will own the bid lifecycle, maintain a content library, and coordinate input from senior colleagues to ensure timely, winning submissions across UK projects.