Bid Coordinator

Kristina Zanic Consultants; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

Kristina Zanic Consultants in London, United Kingdom, is seeking a BID Coordinator to support business development and secure new project opportunities. You will coordinate bids from initial research through to final submission, working with Business Development, Management and Design teams to deliver high-quality bids on time and within budget.

This role emphasizes contract management, risk mitigation, and maintaining compliance with client requirements and industry standards.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 5+ years in a similar bid/coordinator role.
• Strong written and verbal English.
• Excellent attention to detail and analytical skills.
• Knowledge of the design industry is a plus.

Responsibilities

• Support the BD team with full bid lifecycle from research to submission.
• Identify and pursue relevant bids and RFPs.
• Coordinate input from internal teams and ensure timelines.
• Develop project timelines and budgets.
• Ensure bid documents meet client requirements and regulations.
• Prepare bid content and help with client presentations.
• Track win/loss data and drive process improvements.

Skills

Bid management

Contract management

Proposal writing

Stakeholder collaboration

Data analysis

Education

Bachelor's degree in Interior Design/Architecture/Business Admin

Tools

MS Office

CRM software

Job description

Kristina Zanic Consultants creates inspiring and sophisticated interiors for hospitality, leisure, commercial, and residential projects worldwide. Guided by our values — Visionary, Integrity, Flexible, Empowering, and Passionate — we design spaces that leave a lasting impression.

We’re looking for a BID Coordinator to join our team in London, United Kingdom. You will play a key role in supporting business development and securing new project opportunities, coordinating compelling and compliant bids from initial research through to final submission. You will work closely with various stakeholders across the organization, including Business Development, Management and Design teams, to ensure we deliver high-quality bids on time and within budget.

This role plays a pivotal part both in protecting and optimizing the commercial relationships, ensuring successful partnerships through meticulous contract management and risk mitigation.

What You’ll Do

Support the BD team with the full bid lifecycle:

• Actively seek and identify relevant bids and RFPs aligned with company goals
• Conduct thorough research on potential clients, understanding their needs, challenges, and preferred solutions
• Prepare initial bid assessments, evaluating feasibility, win probability, and resource requirements
• Gather information and requirements from internal teams
• Develop and maintain project timelines and budgets
• Track progress and manage deadlines effectively
• Ensure all bid documentation is complete, accurate, and compliant
• Reach out to Sub Consultants to prepare proposals for various projects
• Manage the bid communication with Clients, consultants and others

Prepare bid content:

• Research and understand client needs and specifications
• Draft and edit sections of the proposal, ensuring clarity and conciseness
• Collaborate with internal teams to gather content and address technical details
• Proofread and edit all documentation for accuracy and consistency
• Facilitate communication and collaboration between internal teams involved in the bid process
• Manage expectations and resolve any conflicts efficiently
• Obtain timely approvals and sign-offs on various bid documents

Support presentations and meetings:

• Assist with creating presentations and materials for client meetings
• Participate in client meetings as needed, providing technical or logistical support

Maintain compliance:

• Ensure all bids adhere to client requirements, legal regulations, and company policies
• Stay updated on changes in industry standards and best practices

Report and analyze data:

• Track bid win/loss rates and identify areas for improvement
• Generate reports and analyze data to gain insights into bid performance
• Contribute to continuous improvement of the bid process

Lead by example and ensure the team is providing a professional level of service and consistently exhibiting Kristina Zanic Consultants Service Standard and Values

Who You Are

• Bachelor's degree in Interior Design, Architecture, Business Administration, or a related field
• Minimum 5 years of experience in a similar role
• A wide knowledge of the design industry
• Analytical and problem-solving skills with strong attention to detail
• Excellent written and verbal communication skills, with the ability to tailor communication to diverse audiences
• Proficiency in contract management software and data analysis tools
• Ability to work independently and as part of a team in a fast-paced environment
• Presentation skills with an appreciation of the demands of conflicting interests and of meeting both project and statutory requirements
• A high level of commercial awareness along with an understanding of financial principles as they relate to business development

Why Join Us?

At Kristina Zanic Consultants, you’ll join an internationally recognised design studio that values creativity, precision, collaboration, and design excellence. You’ll work alongside talented professionals on prestigious international projects, contribute to the studio’s continued growth, and play an important role in shaping the opportunities that bring exceptional design to life.