Bid Team Group Coordinator

Buro Happold; Bath, Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid working arrangements

Life assurance

Income protection

25 days holiday per year

Job summary

Buro Happold in Bath or London is seeking a highly organised Bid Team Group Coordinator to support the UK Business Development team. The role focuses on coordinating bids, knowledge resources, and team activities to help deliver exceptional client outcomes.

You will work across Bid, Visual Communications and Knowledge teams, handling meetings, travel, document preparation, and onboarding for new starters. Hybrid working arrangements are available.

Qualifications

• Previous administrative or team coordination experience.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and SharePoint.
• Experience working with databases, systems, and document management tools.
• Excellent communication and organisational skills.
• The ability to remain calm under pressure and manage competing deadlines.
• A proactive approach with strong problem-solving capabilities.
• Experience supporting a team environment while confidently working independently.
• A willingness to learn new systems and processes.
• Experience with InDesign would be beneficial but is not essential, as training can be provided.

Responsibilities

• Coordinating meetings for the Bid, Visual Communications and Knowledge teams, including scheduling, agenda preparation, minute taking and action tracking.
• Managing travel arrangements and supporting day-to-day team activities, ensuring colleagues have the resources and support they need to operate effectively.
• Working closely with Business Services teams and other internal stakeholders to support the smooth running of the function.
• Preparing, formatting and quality-checking documents, presentations and correspondence, ensuring all outputs align with Buro Happold brand standards.
• Organising team events, workshops and away days, helping to foster collaboration and engagement across the group.
• Supporting the onboarding of new starters, coordinating inductions, training sessions, IT requirements and equipment allocation.
• Acting as a key point of contact for bid support requests and helping the team source relevant information for work-winning activities.
• Assisting with the creation and maintenance of bid content, including CVs, project experience sheets and pre-qualification submissions.
• Supporting the management of marketing and knowledge assets by maintaining content within OpenAsset and coordinating updates across key libraries.
• Managing project sheet requests and coordinating professional photography sessions to ensure marketing materials remain current and accurate.
• Supporting learning and development initiatives by coordinating training activities and helping colleagues make the most of company systems, templates and processes.
• Ensuring adherence to quality management systems, templates and administrative processes, while helping identify and resolve system issues when required.

Skills

Administrative experience

Microsoft Office

SharePoint

Excellent communication

Organisational skills

Multitasking

Independent working

Tools

InDesign

OpenAsset

Databases

Job description

The following content displays a map of the jobs location - Bath, London

Job Reference burohappold/TP/145984/2335

Number of Positions:

1

Contract Type:

Permanent

Competitive

Working Hours:

37.5

Location:

Bath, London

Closing Date:

30/10/2026

Job Category:

Business Development

Business Unit:

UK+

Business Development

Help create a seamless experience for our teams by coordinating activities, supporting bids and keeping essential knowledge resources up to date.

This person will be based in Bath or London on a hybrid working model.

At Buro Happold, our success is built on collaboration, creativity, and the people who help us deliver exceptional outcomes for our clients. We're looking for a highly organised and proactive Bid Team Group Coordinator to join our UK Business Development team and play a vital role in supporting our Bid, Visual Communications, and Knowledge teams.

This is an excellent opportunity for someone who enjoys bringing structure to a busy environment, thrives on variety, and takes pride in helping teams perform at their best.

As Bid Team Group Coordinator, you'll be at the heart of a dynamic work-winning function, providing administrative, coordination, and operational support across a range of activities.

Key Responsibilities:

• Coordinating meetings for the Bid, Visual Communications and Knowledge teams, including scheduling, agenda preparation, minute taking and action tracking.
• Managing travel arrangements and supporting day-to-day team activities, ensuring colleagues have the resources and support they need to operate effectively.
• Working closely with Business Services teams and other internal stakeholders to support the smooth running of the function.
• Preparing, formatting and quality-checking documents, presentations and correspondence, ensuring all outputs align with Buro Happold brand standards.
• Organising team events, workshops and away days, helping to foster collaboration and engagement across the group.
• Supporting the onboarding of new starters, coordinating inductions, training sessions, IT requirements and equipment allocation.
• Acting as a key point of contact for bid support requests and helping the team source relevant information for work-winning activities.
• Assisting with the creation and maintenance of bid content, including CVs, project experience sheets and pre-qualification submissions.
• Supporting the management of marketing and knowledge assets by maintaining content within OpenAsset and coordinating updates across key libraries.
• Managing project sheet requests and coordinating professional photography sessions to ensure marketing materials remain current and accurate.
• Supporting learning and development initiatives by coordinating training activities and helping colleagues make the most of company systems, templates and processes.
• Ensuring adherence to quality management systems, templates and administrative processes, while helping identify and resolve system issues when required.

What We Are Looking For:

We're seeking someone who is naturally organised, detail-oriented, and confident managing multiple priorities. You'll enjoy working with people, building strong relationships, and taking ownership of tasks from start to finish.

You'll bring:

• Previous administrative or team coordination experience.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and SharePoint.
• Experience working with databases, systems, and document management tools.
• Excellent communication and organisational skills.
• The ability to remain calm under pressure and manage competing deadlines.
• A proactive approach with strong problem-solving capabilities.
• Experience supporting a team environment while confidently working independently.
• A willingness to learn new systems and processes.

Experience with InDesign would be beneficial but is not essential, as training can be provided.

You’ll be a trusted member of the team who ensures activities run smoothly, deadlines are met, information is maintained accurately, and colleagues receive the support they need to focus on delivering exceptional client outcomes. You’ll take pride in your work, demonstrate initiative, and actively contribute to a collaborative and positive team culture.

Why Join Buro Happold?

At Buro Happold, we believe in creating a better, more sustainable world. You’ll be part of a team that values innovation, collaboration, and excellence. We offer a supportive environment where your contributions make a real difference.

What we Offer You:

Bring your knowledge and expertise to one of the world’s most respected consultancies.

• Hybrid working arrangements.
• Attractive salary and benefits package including, life assurance and income protection.
• Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements.
• Generous company pension scheme.
• Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts.
• Enhanced parenthood leave policies.
• 3pm finish on the last Friday of the month.
• A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
• Entitlement to two memberships to professional bodies or subscriptions
• A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities. A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring.
• An international culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional .

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.