Bid and New Business Coordinator

The Crowd; England; On-site; GBP 42,000 - 64,000; Full time

Job summary

An internationally-renowned architecture practice in London seeks a highly organized Bid & New Business Coordinator. This full-time role involves coordinating and developing new project opportunities, preparing high-quality materials for bids, and acting as a liaison with clients. The ideal candidate will have experience in bids or new projects within architecture, excellent communication, and be proficient in Microsoft 365 and Adobe InDesign. The position requires a proactive individual who can manage multiple deadlines with attention to detail.

Qualifications

• Proven experience in bids, new projects, communications or a similar role within architecture or a related field.
• Ability to manage multiple deadlines.
• Confident creating clear visual and graphic content.
• Proficiency in creating clear, well‑designed visual content.
• Strong research skills and attention to detail.

Responsibilities

• Coordinate and evaluate incoming new business enquiries, conducting research.
• Maintain accurate records of potential projects.
• Act as a contact for potential clients, ensuring timely communication.
• Prepare briefings and presentations for Directors.
• Coordinate with international offices to align new business activity.
• Produce and edit high-quality written and visual content for submissions.
• Produce and edit high‑quality written and visual content for submissions.
• Review and assist with process improvements, contributing to business‑development insight.

Skills

Experience in bids and new projects

Highly organized

Excellent communication skills

Proficient in Microsoft 365

Proficient in Adobe InDesign

Strong research skills

Attention to detail

Tools

Adobe InDesign

Job description

Bid & New Business Coordinator (Creative Support Lead)

London, England, United Kingdom

Get ready to join an internationally-renowned architecture practice known for groundbreaking design. The firm seeks a highly organized, proactive Bid & New Business Coordinator to support London studio operations.

About the role:

A hands‑on coordination and delivery role focused on identifying, coordinating and developing new project opportunities. You will work closely with senior leadership to prepare high‑quality written and visual materials for bids and client discussions. The position supports three Directors overseeing the new business/bid function and collaborates across the London team while liaising with global studios.

Key responsibilities:

• Coordinate and evaluate incoming new business enquiries, conducting research.
• Maintain accurate records of potential projects and report regularly to senior leadership.
• Act as a contact for potential clients, ensuring timely, professional communication.
• Prepare briefings, portfolios and presentations for Directors to support new project discussions.
• Coordinate with international offices to share enquiries and align new‑business activity.
• Implement bid preparation, defining strategy, content and timelines.
• Produce and edit high‑quality written and visual content for submissions.
• Review and assist with process improvements, contributing to ongoing business‑development insight.

Key skills / experience:

• Proven experience in bids, new projects, communications or a similar role within architecture or a related field.
• Highly organised with the ability to manage multiple deadlines.
• Excellent written, editing and verbal communication skills.
• Confident creating clear, well‑designed visual and graphic content.
• Strong research skills and attention to detail.
• Proficient in Microsoft 365 and Adobe InDesign.
• Collaborative, professional and confident engaging with senior management.

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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Seniority level

Not Applicable

Employment type

Full‑time

Job function

Business Development