Bid Coordinator/Manager

HUNTERS CONTRACTS LIMITED; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Holidays up to 25 days + holidays

Hybrid working

Pension

Job summary

Hunters Contracts Limited in London seeks an experienced Bid Coordinator/Manager to own tender and pitch submissions. You’ll coordinate input from Sales, Marketing, Design and Leadership to create persuasive, on-brand bid documents.

You will manage multiple submissions, ensuring high-quality documents and timely delivery, using Adobe InDesign and MS Office. The role offers a hybrid working pattern and opportunities to improve bid processes.

Qualifications

• Demonstrable experience in a Bid Coordinator/Manager role.
• Excellent written communication skills and ability to structure clear content.
• High level of attention to detail and accuracy.
• Strong organisational skills and ability to manage multiple deadlines.

Responsibilities

• Take ownership of tender and pitch submissions from initial review through to final delivery
• Analyse RFPs and PQQs to identify key requirements, risks and deadlines
• Produce clear, well-structured bid documents using Adobe InDesign
• Coordinate input from sales, design and leadership teams to create cohesive submissions
• Shape and refine content to clearly communicate our offer and differentiate our approach
• Ensure all submissions align with our brand, design standards and tone of voice
• Manage multiple bid timelines, ensuring all deliverables are completed accurately and on time
• Maintain and develop a library of case studies, templates and supporting content
• Identify opportunities to improve bid quality, efficiency and overall win rate

Skills

Bid coordination

Written communication

Organisational skills

Attention to detail

Deadline management

Team collaboration

Tools

Adobe InDesign

Microsoft Office

Job description

We are looking for an experienced, detail-focused Bid Coordinator / Manager to take ownership of our tender and pitch process. This role is central to how we win work, producing clear, compelling submissions that reflect the quality of our workplace and furniture consultancy services.

You’ll work closely with our Sales, Marketing, Design and Leadership teams to turn technical and creative input into structured, persuasive bid documents. Managing multiple submissions at once, you’ll ensure everything we present to clients is professional, on-brand and delivered to a consistently high standard.

This is a hands‑on role suited to someone who enjoys responsibility, works well to deadlines, and takes pride in producing high‑quality work. The level of the role can be shaped depending on experience, with scope to influence and improve our bid processes over time.

Key Responsibilities

• Take ownership of tender and pitch submissions from initial review through to final delivery
• Analyse RFPs and PQQs to identify key requirements, risks and deadlines
• Produce clear, well-structured and visually strong bid documents using Adobe InDesign
• Coordinate input from sales, design and leadership teams to create cohesive, persuasive submissions
• Shape and refine content to clearly communicate our offer and differentiate our approach
• Ensure all submissions align with our brand, design standards and tone of voice
• Manage multiple bid timelines, ensuring all deliverables are completed accurately and on time
• Maintain and continuously develop a library of case studies, templates and supporting content
• Identify opportunities to improve bid quality, efficiency and overall win rate
• Demonstrable experience in a Bid Coordinator/Manager role
• Strong experience using Adobe InDesign to produce professional documents
• Excellent written communication skills, with the ability to structure clear and compelling content
• High level of proficiency in Microsoft Office (Word, PowerPoint, Excel)
• Strong organisational skills with the ability to manage multiple deadlines simultaneously
• Exceptional attention to detail and accuracy

What We’re Looking For

• Takes ownership and follows through on commitments
• Comfortable working to deadlines and managing multiple priorities
• Proactive mindset, with a focus on improving quality and raising standards
• Strong collaborator, able to bring together input from different teams
• Interest in sustainability and circular design principles, helping strengthen our narrative in this area

Why This Role Matters

This role plays a direct part in winning new business and shaping how we present ourselves to clients. The quality of our bids not only secures projects but also defines how our brand is perceived in a competitive market. You’ll have a real impact on both our success and how we continue to evolve.

You will receive:

• Holidays & Time Off: up to 25 days annual leave plus public holidays, buy or sell leave scheme.
• Financial & Retirement:Pension scheme, annual pension meeting.
• Learning & onboarding: Role specific onboarding programme, regular share & learns, supplier presentations and industry events.
• Family & Parenting:enhanced company maternity leave.
• Flexible Working: hybrid working between home and office.
• Welfare & Wellbeing: employee assistance programme, mental health first aiders, wellbeing team, sick pay scheme, team building activities.
• Social:Regular team activities and access to lots of industry events

Our Company Values are Consistency, Service and Respect and we seek to embed this in all aspects of our daily work.

We are committed to creating an inclusive workplace where everyone feels valued and supported. We welcome applications from people of all backgrounds and experiences, and we are dedicated to ensuring equal opportunities for all candidates. If you require any reasonable adjustments during the recruitment process or in the role itself, please let us know and we will be happy to support you.