Bid Administrator

Westin Par; Kings Hill; On-site; GBP 32,000 - 40,000; Full time

Benefits offered by this job

Bonus

Training

Career progression

Wellbeing

Holiday entitlement

Job summary

Westin Par is seeking a highly organised Bid Administrator to join the Pre-Construction team on a permanent, full-time basis in the Mid-Kent area. You will coordinate tender submissions and support Estimators, Bid Teams and Senior Management on construction projects.

The role focuses on managing tender documentation, deadlines and version control, with a clear path for career progression and a performance-based bonus.

Qualifications

• Previous administrative experience is essential.
• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Proficient in Microsoft Outlook, Word and Excel.
• Ability to manage multiple priorities and deadlines.
• Experience maintaining accurate records and documentation.
• Full UK Driving Licence.

Responsibilities

• Managing diaries, meetings, interviews and tender submission schedules.
• Coordinating and maintaining tender documentation, addendums and correspondence.
• Ensuring accurate document control and version management.
• Distributing tender information to internal stakeholders.
• Monitoring key tender dates and submission deadlines.
• Recording and maintaining subcontractor and supplier quotations.
• Supporting the preparation of bid submissions, questionnaires and tender documentation.
• Assisting with client presentations, project profiles and meeting documentation.
• Providing administrative support to Pre-Construction and Estimating teams.
• Maintaining project photography and company records.

Skills

Previous administrative experience

Organisational and time management

Attention to detail

Written and verbal communication

Microsoft Outlook

Microsoft Word

Microsoft Excel

Manage multiple priorities

Record keeping and documentation

Full UK Driving Licence

SharePoint

Tools

SharePoint

Outlook

Excel

Job description

Bid Administrator
Salary: £32,000 - £40,000 + Benefits
Location: Mid-Kent
Job Type: Permanent, Full Time

Bid Administrator Bid Coordinator Construction Administrator Pre-Construction Administrator Tender Administrator Construction Main Contractor

Are you a highly organised Administrator looking to build your career within a thriving construction environment?
Our client, a successful and growing Main Contractor, is seeking a Bid Administrator to join their Pre-Construction team. This is an excellent opportunity to play a vital role in the coordination and administration of tender submissions, supporting Estimators, Bid Teams and Senior Management on a wide range of construction projects.

The successful candidate will be responsible for ensuring tender documentation is managed accurately, deadlines are met and bid processes run smoothly from initial enquiry through to submission.

Essential Skills & Experience

• Previous administrative experience is essential


• Strong organisational and time management skills


• Excellent attention to detail and accuracy


• Strong written and verbal communication skills


• Proficient in Microsoft Outlook, Word and Excel


• Ability to manage multiple priorities and deadlines


• Experience maintaining accurate records and documentation


• Full UK Driving Licence

Desirable Skills & Experience

• Previous experience as a Bid Administrator, Bid Coordinator, Tender Administrator, Document Controller or Construction Administrator


• Experience within construction, engineering, property or professional services


• Experience using SharePoint


• Knowledge of tender processes, bid submissions or document control procedures

The Role

Reporting to the Head of Pre-Construction, you will provide administrative support to the Pre-Construction and Estimating teams, helping to coordinate tender submissions, maintain documentation and ensure critical deadlines are achieved.

Key responsibilities include:

• Managing diaries, meetings, interviews and tender submission schedules


• Coordinating and maintaining tender documentation, addendums and correspondence


• Ensuring accurate document control and version management


• Distributing tender information to internal stakeholders


• Monitoring key tender dates and submission deadlines


• Recording and maintaining subcontractor and supplier quotations


• Supporting the preparation of bid submissions, questionnaires and tender documentation


• Assisting with client presentations, project profiles and meeting documentation


• Providing administrative support to Pre-Construction and Estimating teams


• Maintaining project photography and company records

What's on Offer?

• Salary of £30,000 - £38,000 depending on experience


• Performance-related bonus


• Ongoing training and professional development


• Clear opportunities for career progression


• Supportive and collaborative working environment


• Enhanced holiday entitlement and wellbeing initiatives

Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency.
Due to the high volume of applications received, we can only respond to candidates whose skills and experience closely match our client's requirements. If you have not heard from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.

Westin Par values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency
Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience. If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.