Bid Administrator

Edge Careers; Aylesford; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

3 day weekend

Job summary

Edge Careers in Aylesford is seeking a proactive Bid Administrator to support preconstruction and estimating teams. You will organize tenders, manage documentation, and coordinate deadlines within a growing construction business offering strong career progression.

You will handle document control, liaise with internal teams, and support tender submissions across industrial, commercial and leisure projects, with the highlight of a 3-day weekend benefit.

Qualifications

• Previous administration experience in a busy office environment.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities and attention to detail.

Responsibilities

• Manage diaries, meetings, tender reviews and submission deadlines.
• Receive, organise and maintain tender documentation.
• Handle document and version control via SharePoint.
• Liaise with internal teams regarding tender information.
• Log and manage subcontractor and supplier quotations.
• Assist with preparation of tender submissions and project information.
• Upload/download information via client and tender portals.
• Support pre-qualification and bid documentation.
• Maintain accurate project records and construction photography.
• Provide general administrative support to Preconstruction and Estimating teams.

Skills

Administration experience

Organisational skills

Time-management

Attention to detail

Communication skills

Microsoft Office

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Job description

An excellent opportunity has arisen for a Bid Administrator to join a growing and ambitious construction business based in Aylesford.

The company specialises in the delivery of industrial, commercial and leisure projects, working with well-known clients across the sector on projects ranging in value up to 50m. Their portfolio includes commercial leisure facilities for major operators such as David Lloyd Clubs, alongside large-scale industrial developments.

This is a great opportunity for an organised and proactive administrator to join a business where hard work and progression are genuinely recognised and rewarded. The company is continuing to grow and offers a clear opportunity to develop your career within its preconstruction and estimating teams.

A major benefit being introduced is a 3 day weekend, something rarely, if ever, offered within the construction industry.

The Role

Working closely with the Preconstruction and Estimating teams, you will provide essential administrative support throughout the tender and bid process, helping to ensure submissions are well organised, accurate and delivered on time.

Your responsibilities will include:

• Managing diaries, meetings, tender reviews and key submission deadlines
• Receiving, organising and maintaining tender documentation
• Managing document control and version control through SharePoint
• Liaising with internal teams regarding tender information and key dates
• Logging and managing subcontractor and supplier quotations
• Supporting the preparation of tender submissions, presentations, questionnaires and project information
• Uploading and downloading information via client and tender portals
• Assisting with pre-qualification and bid documentation
• Maintaining accurate project records and construction photography
• Providing general administrative support to the Preconstruction and Estimating teams

About You

The ideal candidate will have:

• Previous administration experience
• Excellent organisational and time-management skills
• Strong attention to detail and accuracy
• Good written and verbal communication skills
• Good knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint
• Experience using SharePoint would be advantageous
• Previous experience within construction, engineering or a professional services environment would be beneficial
• Experience with document control or tender processes would be advantageous
• A proactive, positive and can-do attitude
• The ability to work independently and as part of a wider team
• The ability to manage multiple deadlines and work under pressure
• A full UK driving licence

What's on Offer?

• Opportunity to join a growing and ambitious construction business
• Genuine opportunities for career progression and development
• Work on projects up to 50m
• Exposure to major industrial, commercial and leisure projects
• Supportive and collaborative working environment
• 3 day weekend being introduced
• Opportunity to build a long-term career within the preconstruction function

If you're an organised administrator looking for your next opportunity and want to join a business where progression, development and work-life balance are being taken seriously, this could be an excellent next step.