Band 5 Business Coordinator - Bristol

Avon & Wiltshire Mental Health Partnership NHS Trust; West of England; On-site; GBP 27,000 - 32,000; Full time

Job summary

Avon & Wiltshire Mental Health Partnership NHS Trust is seeking a Band 5 Business Co-ordinator to provide high-quality administrative and business support to the CAMHS Senior Leadership Team in Bristol. The role involves complex diary management, arranging and minuting meetings, and coordinating information governance and service improvement activities across locality partners.

You will work closely with the Operations Manager, Clinical Lead, and other senior managers to enhance internal and

Qualifications

• Experience as a Senior Administrator
• Strong organisational and communication skills
• Ability to prioritise and plan workload

Responsibilities

• Provide full business co-ordination and administrative provision including complex diary management to the Operations Manager and Clinical Lead on a day to day basis.
• Independently manage own workload, adapting work priorities to meet deadlines.
• Arrangement of meetings, minute taking and distribution as required.
• Be the first point of contact for liaison/communication on behalf of the Senior Leadership Team with a wide range of stakeholders including Service Users and Carers, Multi-disciplinary Teams, Health and Social Care and other Statutory Agencies.
• Ensure Information governance compliance and confidentiality is maintained at all times.
• Undertake defined project work as required.
• Having an overview of effective information systems for the Locality by working closely with colleagues and corporate teams and supporting performance compliance/service improvement.
• Support the development and implementation of administrative functions and admin processes within the Locality.
• Support effective internal and external communication systems within the Locality including to external stakeholders as required.

Job description

ob overview

CAMHS welcomes applications for the role of Band 5 Business Co-ordinator. We are looking for an experienced Senior Administrator to provide highly efficient and accurate business support for the CAMHS Senior Leadership Team on a day to day basis, which will include organising strategic and locality meetings as well as administering them.

We are a small and friendly team, based in the heart of the community in Barton Hill Settlement. The services support Bristol, North Somerset and South Gloucestershire CAMHS. You will directly report to the Business Coordinator and be working within the CAMHS leadership team. This team includes the Head of CAMHS, the Clinical Lead and senior managers. You will be integral to the wider CAMHS leadership team and regularly link into the Trust, especially the data analyst team.

The role is fast paced and varied, requiring excellent communication, organisational and negotiation skills. The role will also interact with colleagues from all departments and levels within AWP as well as with external organisations .

You will have experience of working at a Senior level within an organisation, be able to prioritise, plan, and monitor your own workload whilst being flexible in your approach.

Main duties of the job

Provide full business co-ordination and administrative provision including complex diary management to the Operations Manager and Clinical Lead on a day to day basis.

Independently manage own workload, adapting work priorities to meet deadlines.

Arrangement of meetings, minute taking and distribution as required.

Be the first point of contact for liaison/communication on behalf of the Senior Leadership Team with a wide range of stakeholders including Service Users and Carers, Multi-disciplinary Teams, Health and Social Care and other Statutory Agencies.

Ensure Information governance compliance and confidentiality is maintained at all times.

Undertake defined project work as required.

Having an overview of effective information systems for the Locality by working closely with colleagues and corporate teams and supporting performance compliance/service improvement.

Support the development and implementation of administrative functions and admin processes within the Locality.

Support effective internal and external communication systems within the Locality including to external stakeholders as required.