Band 4 Senior Business Administrator

Leicestershire Partnership NHS Trust; Leicester; On-site; GBP 26,000 - 34,000; Full time

Job summary

Leicestershire Partnership NHS Trust in Leicester is seeking a Senior Business Administrator to bring order to complexity within Estates & Facilities. You’ll manage diaries, co-ordinate events and support recruitment and bank staffing.

The role requires organisational, diplomatic and proactive problem solving, with the ability to work with senior leaders, frontline teams and external partners.

A quietly confident, structured approach will help keep services running smoothly behind the scenes.

Qualifications

• Organisational and coordination ability to manage complex schedules.
• Structured, solutions-focused approach to changing priorities.
• Ability to engage with senior leaders, frontline teams and external partners.

Responsibilities

• Manage the diaries of the allocated individual or team, scheduling meetings and coordinating events.
• Provide high-level administrative support to identified meetings, circulate papers and produce minutes.
• Plan and organise complex activities including diary management, rotas and events, coordinating staff and external agencies.
• Support recruitment activity for Estates & Facilities, including interviews and onboarding.
• Support bank activity, including sending and confirming shifts and liaising on vacancies.
• Demonstrate awareness of project management principles to create plans with actions and deadlines.

Skills

Planning & Organisation

Keeping Things Moving

Project Management

Recruitment Support

Bank & Staffing Coordination

Job description

Job Overview

Have you ever looked at a colourcoded diary, a halffinished rota and three urgent meeting requestsand thought

Have you ever looked at a colourcoded diary, a halffinished rota and three urgent meeting requestsand thought “yes, I’ve got this”? If planning, organising and quietly keeping the wheels turning is your superpower, read on.

The Role

We’re looking for a Senior Business Administrator who can bring order to complexity, structure to busy services, and calm confidence to everchanging priorities particularly within Estates & Facilities.

No two days will be the same, but your ability to stay organised, adaptable and one step ahead will make all the difference.

What You’ll Be Doing (a.k.a. Your Superpowers)

• Planning & Organisation
  • Taking full responsibility for planning and organising a wide range of complex activities
• Keeping Things Moving
  • Coordinating internal teams and external agencies
• ProjectSavvy Support
  • Demonstrating a strong understanding of project management principles
  • Identifying key actions, deadlines and dependenciesand helping ensure delivery
• Recruitment Support Estates & Facilities
  • Supporting recruitment activity from start to finish:
• Bank & Temporary Staffing Coordination
  • Supporting Estates & Facilities bank activity

About You

You’re organized, diplomatic, and thrive in a role where things don’t always go to plan but still get done.

• You’re confident managing complex diaries, rotas and competing priorities
• You’re comfortable working with senior leaders, frontline teams and external partners
• You bring a structured, solutions-focused approach, even when things change at short notice
• You understand what good project planning looks like and help make it happen
• You’re professional, approachable, and quietly brilliant at what you do

Why Join Us?

• A role where your skills genuinely matter
• The opportunity to work closely with Estates & Facilities and senior colleagues
• A supportive environment that values organisation, initiative and teamwork
• The satisfaction of making services run smoothly (often behind the scenes, but never unnoticed)

If you’re ready to bring clarity to complexityand maybe even enjoy a wellcrafted spreadsheet we’d love to hear from you.

Job Description Summary (Main duties and responsibilities)

• To manage the diaries of the allocated individual or team, supporting them to use their time efficiently and effectively. This will include the scheduling of meetings/ clinics and co-ordination of events.
• To provide high level administrative support to identified meetings, ensuring the timely receipt and circulation of papers, producing minutes of a high standard and managing and co-ordinating the completion of agreed actions and action logs.
• To take responsibility for planning and organising a range of complex activities including, diary management, scheduling meetings or clinics, planning staff rotas (e.g. senior management or clinical on-call rotas, administrative staff rotas) and organising events. The post-holder will be required to co-ordinate other staff and/or external agencies and will be responsible for the adjustment and refinement of plans and activities due to changing requirements or emergencies
• To demonstrate a good awareness of the principles of project management and to work with others to create and produce plans that contain all the necessary detail for managing and delivering services and/or projects, identifying key actions and deadlines.
• To support the recruitment activity for Estates and Facilities, setting up interviews, shortlisting and onboarding
• To support the bank activity for Estates and Facilities, including sending out shifts, confirmation of shifts, liaising with management on the vacancies and cover required.

About Us

Leicestershire Partnership NHS Trust (LPT) provides a range of community health, mental health and learning disability services for people of all ages. Delivered through over 100 settings from inpatient wards to out in the community, our 6,500 staff serve over 1 million people living in Leicester, Leicestershire and Rutland.

We aim to develop a workforce that reflects our community. We actively implement equal opportunities in employment and service delivery and seek people who share our commitment. We strongly encourage applications from all sections of the community, particularly from underrepresented groups.

Details of our benefits, leadership behaviours and other important information including AI in our recruitment process can be found in the Information for Applicants document attached.

We will consider requests to work alternative hours or varied working patterns in line with our flexible working policy.

For all substantive roles, new staff (excluding medical staff) are appointed subject to a 6-month probationary period (see Probation Policy).

All jobs will require permission to work in the UK.

For all jobs the cost of any DBS disclosure required will be met by the individual. This will be deducted from salary once started.

Applicants at risk within the local NHS who meet essential criteria will have preference for interview.