Team Leader - Central Functions Team

Cheswold Park Hospital; Barnsley; On-site; GBP 28,000 - 31,000; Part time

Job summary

South West Yorkshire Partnership NHS Trust in Barnsley is seeking an experienced admin team leader to guide a secretarial and admin staff within the Central Functions Team at Kendray Hospital. The role is 30 hours per week over four days, 9am to 5pm, and requires strong supervisory and organizational skills to drive service delivery.

You will develop and oversee administrative support for clinical colleagues, ensure people and processes run smoothly, and support continuous improvement across the

Qualifications

• NVQ level 4 in Business Administration or equivalent qualification.
• Ability to work flexibly and travel within the area.
• Experience in General Administration/ Supervisory Management.

Responsibilities

• Lead and manage admin/secretarial staff within Kendray Hospital central team.
• Develop and maintain a flexible, high‑quality administrative support service.
• Implement changes to working practices and processes to improve service delivery.

Skills

Leadership

HR Management

Team leadership

Flexibility

Education

NVQ 4 Business Administration

Degree

Job description

30 hours per week We are looking to appoint an experienced and motivated admin team leader to lead and manage a team of secretarial and admin staff based within the Central Functions Team at Kendray Hospital.

Job Summary

We are looking to appoint an experienced and motivated admin team leader to lead and manage a team of secretarial and admin staff based within the Central Functions Team at Kendray Hospital. The duties within this opportunity are diverse and demanding and they will require an individual who is dynamic and driven, enjoys a challenge and has the ability to provide continuity of service whilst critiquing, introducing and promoting changes to working practices. If you possess previous supervisory / management and organisational skills and have the qualifications and experience required to guide and direct people and processes; then this opportunity may be of particular interest to you.

At the time of advertising, this role does not meet the minimum requirements set by UK Visas and Immigration to sponsor candidates to work in the UK. For this reason, we are unable to sponsor anyone for a skilled worker visa for this role. We are happy to accept applications from candidates who can prove their right to work in the UK or via alternative visa routes. Such applications will be considered alongside all other applications. All employees of the Trust are strongly encouraged to have their up‑to‑date flu vaccination to protect staff and patients.

Main duties of the job

The role will primarily support admin staff within our Central Functions Team based within Kendray Hospital Barnsley. This will be supported through strong development plans, team working and examination of structures. The successful candidate will be directly responsible for managing staff and therefore will possess HR Management skills and will have previously held a supervisory role. Our administrative team support clinical colleagues in the delivery of a quality patient experience. You will help to lead in the ongoing development of a full and comprehensive administrative support service within Barnsleys Physical Health and Wellbeing Care Group and the Central Functions Team. By joining the existing team, you will become a strong team player and assist us to further develop our team.

The successful candidate will be educated to NVQ level 4 in Business Admin or possess an equivalent qualification or experience in a relevant discipline. It is essential that you have the ability to work flexibly, and the post holder may be expected to work at other locations within the area. As such a car driver with regular access to a car is essential.

This post is 30 hours per week, 7 hours 30 mins per day over 4 days working 9am to 5pm.

For further information please contact Sandra Lewis, Community and Hospital Business Admin Manager on 01226 644289 or Ann Beever, Administration Manager on 01226 644286.

About Us

We are a specialist NHS Foundation Trust that provides community, mental health and learning disability services for the people of Barnsley, Calderdale, Kirklees and Wakefield. We also provide low and medium secure services and are the lead for the west Yorkshire secure provider collaborative.

Our mission is to help people reach their potential and live well in their communities, we do this by providing high-quality care in the right place at the right time. We employ staff in both clinical and non‑clinical services who work hard to make a difference to the lives of service users, families and carers.

We encourage and welcome applications from all protected characteristic groups, we value diversity and want our workforce to be reflective of our communities.

Being a foundation Trust means were accountable to our members, who can have a say in how were run. Around 14,300 local people (including staff) are members of our Trust.

Join us and you will be one of over 4,500 staff committed to supporting and improving the mental, physical and social needs of the thousands of people we meet and help each year.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all colleagues and volunteers to share this commitment.

Details

Date posted 03 September 2026

Pay scheme Agenda for change

Band Band 4

Salary £28,392 to £31,157 a year pro rata

Contract Permanent

Working pattern Part‑time, Flexible working

Reference number C9378‑B2371

Job locations Kendray Hospital Doncaster Road Barnsley S Yorkshire S70 3RD United Kingdom

Job Description

Job responsibilities

JOB SUMMARY

This position is designed to provide a flexible role to support and manage change to meet Business Unit objectives. Undertake delegated duties under the supervision of the Business Administrative Manager. Consulting as necessary and working collaboratively to deliver a comprehensive service. Provide services within well‑established policies, procedures, protocols, guidelines, whilst acting within the required sphere of competences for the role at all times. Work in partnership with others; develop knowledge to promote an holistic service. Demonstrate sound knowledge of the service to enable the post holder to contribute and inform decision making within the service. Supervise and delegate work to Admin/secretarial staff, participate in their induction, training, appraisal etc. May be required to work in challenging environments which could include lone working and conflict resolution. Undertake and maintain the required statutory, mandatory and core training as required by the specific area of service. Work flexibly to meet the needs of the service. For full details of the role please see the supporting documents attached.

PERSON SPECIFICATION

Personal Attributes

Essential

• Ability to be flexible to meet the demands of the post.
• Responsive attitude and approach.
• Dress appropriately for the environment.
• Ability to travel around the Trust as appropriate to role.

Physical Attributes

Essential

• A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
• Able to fulfil Occupational Health requirements for the post (with reasonable adjustments if necessary).

Qualifications

Essential

• NVQ level 4 in Business Administration or equivalent level qualification.
• Or, be able to demonstrate competency at level 4 in an Admin/secretarial /supervisory position.

Desirable

• Group Facilitation skills.
• Willingness to undertake further study/development.
• Degree.

Training

Essential

• Must be willing/able to undertake all appropriate Trust mandatory training requirements, and subsequent refresher training relevant to the area.
• Must be willing/able to undergo job development and training and maintain skills.

Desirable

• Information Governance.

Experience

Essential

• in General Administration/ Supervisory Management eg. Project management, Sickness management, recruitment, etc.
• In dealing with the public.
• In working as an effective team member.
• in prioritising own workload and meeting deadlines.

Special Knowledge/Skills

Essential

• As appropriate to the role:
• Excellent written communication skills, with the ability to deal with and prepare routine written correspondence;
• Excellent verbal communication skills, with the ability to obtain information and pass on comprehensive and confidential messages;
• Strong analytical and problem solving skills;
• Sound knowledge of Data Protection Act;
• Demonstrate excellent customer care skills;
• Providing and receiving supervision;
• Enthusiastic, able to work flexibly;
• Excellent communicator, numeracy/ literacy, IT/keyboard skills;
• Diversity/Cultural understanding;
• Knows responsibilities regarding confidentiality and trust;
• Resilience to pressure and previous exposure to emotional, distressing or hazardous situations'
• Non-judgemental, empathetic manner'
• Demonstrates Trust Values;
• Excellent interpersonal skills;
• Able to use observation skills to identify potential risks and act appropriately;
• In working effectively, professionally and independently or as part of a team;
• In demonstrating initiative, decision‑making and prioritisation skills.

Desirable

• Financial Management skills.
• Language skills other than English.

DISCLORIE & BARRING SERVICE CHECK

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name South West Yorkshire Partnership NHS Trust

Address Kendray Hospital Doncaster Road Barnsley S Yorkshire S70 3RD United Kingdom

Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)

Employer details

Employer name South West Yorkshire Partnership NHS Trust

Address Kendray Hospital Doncaster Road Barnsley S Yorkshire S70 3RD United Kingdom

Employer's website https://www.southwestyorkshire.nhs.uk (Opens in a new tab)