Home First Planner and Administrator

Gloucestershire Health and Care NHS Foundation Trust; Gloucester; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Free car parking at many sites

27 days leave plus bank holidays

Training and development opportunities

Job summary

Gloucestershire Health and Care NHS Foundation Trust in Gloucester is recruiting a Home First Planner and Administrator to support the new countywide Home First service launching on 1 September 2026. You will coordinate patient visits, manage service capacity and maintain schedules to enable safe, person-centred care.

Based at the Home First Hub in Brockworth, you will provide diary management, record keeping, and liaison with staff, patients and partner organisations, while maintaining high

Qualifications

• GCSE Maths and English at grade C or above.
• NVQ Level 3 in administration or equivalent/experience.
• RSA Typing Level 2 or equivalent qualification or experience.

Responsibilities

• Coordinate and schedule patient visits to ensure care plans are delivered safely and efficiently.
• Record and maintain information on clinical systems; update schedules and monitor capacity.
• Provide diary management, meeting coordination and records for the multidisciplinary team.

Education

GCSE Maths & English

NVQ Level 3 in Administration

RSA Typing Level 2

Job description

Main area Administrator Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (7 day working with 1 weekend in 5) Job ref 327-26-640-A

Site Edward Jenner Court Town Gloucester Salary £25,760 - £27,476 per annum Salary period Yearly Closing 10/09/2026 23:59

We love what we do and we think you will, too!

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people’s own homes and in a range of other locations across the county .

We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care . We put people at the heart of our services, focusing on personalised care by asking ‘what matters to you ’.

We’re passionate about making sure that everyone can contribute to achieving our mission and w e are continually working to support healthy and happy high-quality team s in all areas of the Trust .

Our application process aims to understand each candidates knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description.

It is really important to personalise your application to convey your individual skills, knowledge, and experiences effectively and for us to understand why you are applying for this role with GHC. We discourage over reliance on AI-generated applications as it will lessen your chances of success in securing an interview with us .

Job overview

Be part of an exciting new service launching on 1 September 2026.

The Home First service is transforming the way support is delivered to people following discharge from hospital, helping them regain independence and remain safely in their own homes. We are seeking a highly organised and proactive Planner and Administrator to play a vital role in the success of this new countywide service.

Working at the heart of the operational team, you will be responsible for coordinating patient visits, managing service capacity and demand, and ensuring resources are deployed effectively to meet the needs of the people we support. You will also provide comprehensive administrative support to the multidisciplinary team, acting as a key point of contact for staff, patients, carers and partner organisations.

This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys problem-solving and wants to make a direct contribution to improving patient outcomes and service efficiency.

You will be part of a weekend rota, working 1 in every 5, and based at the Home First Hub in Brockworth.

Main duties of the job

As a Home First Planner and Administrator, you will be responsible for coordinating and scheduling patient visits to ensure care and support plans are delivered safely, efficiently and in line with individual needs. Working closely with the Home First Leads, Therapy Leads and multidisciplinary team, you will proactively manage service capacity and demand to maximise productivity and support effective patient flow.

You will be responsible for accurately recording and maintaining information on clinical systems, creating and updating schedules, monitoring workforce capacity and responding to changing service demands. You will act as a key point of contact for the service, handling enquiries from patients, carers, staff and partner organisations professionally and efficiently.

The role also includes providing a comprehensive administrative service, including diary management, meeting coordination, minute taking, maintaining records and databases, ordering supplies, supporting invoice processes and ensuring information is recorded accurately and confidentially.

You will work collaboratively with colleagues across Home First, Integrated Community Teams and partner organisations to support safe, effective and responsive service delivery. The successful candidate will be well organised, adaptable and able to prioritise competing demands within a busy operational environment while maintaining high standards of customer service and attention to detail.

Working for our organisation

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people’s homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust’s priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

Detailed job description and main responsibilities

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

The Trust aims to recruit and retain the best possible staff who, through the application of their skills, qualification and experience, will make a positive contribution to our business of providing quality health care services. It is the Trust’s view that the costs associated with moving house in order to take up a post with us should not restrict our ability to recruit the excellent people we need; therefore, we support staff to relocate with our relocation policy.

This post requires the post holder to be able to undertake all statutory and mandatory training and post holders must be able to undertake physical interventions. Fitness for physical intervention will be assessed by Occupational Health.

To ensure you fully understand how the Trust, as a Data Controller, will process and store your data please read the attached document ‘Applicant and Staff Privacy Notice’ prior to applying for the role.

Candidates for any staff appointment shall, when making application, disclose in writing to the Trust whether they are related to any governor. Failure to disclose such a relationship may disqualify a candidate and, if appointed, may render them liable to dismissal.

Gloucestershire Health and Care NHS Foundation Trust are proud to have been recognised as a ‘Veteran Aware Trust’, evidencing the provision of the best care for Veterans and driving to improve the care for veterans and their families. Find out more about this by clicking on the link at the right-hand side, titled ‘Veterans Covenant Healthcare Alliance’.

At Gloucestershire Health and Care NHS Foundation Trust, we are supportive of the people we care for in the community and aim to provide a fully responsive service to everyone who needs it. This is

the same approach we take for our employees. We look to value the skills and experiences of those we work with, whether they are service users, carers, families or those looking to work with us.

Gloucestershire Health and Care NHS Foundation Trust is part of the NHS. We treat NHS patients according to NHS principles and standards. The difference is the Trust is accountable to local people, rather than to Government, and so we are able to work closely with our community to develop services in the way that best suits the needs of local people.

Person specification

Qualifications

• Educated to GCSE level in Mathematics and English to Grade C and above.
• NVQ level 3 in administration or an appropriate equivalent qualification or experience.
• RSA Typing Level 2 or equivalent qualification or experience.

LENGTH AND / OR NATURE OF EXPERIENCE

• Experience of unsupervised administrative work in a busy office environment
• Experience of working in a customer-facing environment with evidence of telephone communication skills
• Experience supporting teams or managers and setting up/running effective office systems
• Previous experience of working with the NHS/local authority

PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE

• Skilled in Microsoft Office Packages, e.g. Word, Excel, and PowerPoint and use of computers and keyboards
• Confident to liaise with other organisations and people as appropriate.
• Previous experience and competency of an electronic patient records (e.g. SystmOne)

When joining us, as well as becoming part of a team that makes a difference, we also offer:

• Free car parking at many of our sites
• 27 days leave plus bank holidays, increasing up to 33 days with long service
• A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification.
• A multi-professional preceptorship programme for all Newly Qualified; Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners.
• Generous NHS pension and enhanced pay when if you work unsocial hours
• Flexible, family friendly and agile working opportunitiesRecognition and long service awards
• Fast Track physiotherapy
• Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers.

If you are aged 16-30, you may be eligible for financial and pastoral support from the King’s Trust, with who we are in partnership with to support your first 6 months in role. We will pass on your details to the King’s Trust who will be in touch with you if you are eligible. If you would rather not be contacted, please let us know.

For more information please see the attached 'Additional Information for Applicants' document.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.