Audio Administration Coordinator

Deluxe Media Korea; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Deluxe Media is seeking an Audio Administration Co-Ordinator for its Audio department at Deluxe House in Perivale, London. The role involves coordinating room and staff schedules, organizing freelancers, and handling client and internal billing.

Candidate should have strong MS Office skills and a good grasp of film sound technology and post-production workflows. The position is full-time and based on-site in the Perivale area.

Qualifications

• High level experience with Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of Film Sound Technology and post-production workflows is a plus.
• Strong organisational skills with attention to detail.
• Excellent written and verbal communication skills.
• Able to work under pressure and meet tight deadlines.

Responsibilities

• Schedule Centralised Mix Audio department room and staff.
• Organise freelancers to cover burst capacity.
• Liaise with clients and manage work orders/requests.
• Handle all client and internal billing for the Audio Department.
• Provide detailed metric reports on request.
• Maintain and update internal and client excel sheets/trackers.
• Assist senior staff and wider Audio team daily.
• Ensure timely delivery of audio assets via platforms.
• Assist on-site client visits, supervision and meetings.
• General file management duties.

Skills

Strong organisational skills

Excellent communication

Work under pressure

Team player

Willing to learn

Adaptable

Full UK driving license

Tools

MS Office Suite

Internal tools

Job description

Audio Administration Coordinator

Description

As the world's leading multidisciplinary service provider, Deluxe underpins the media and entertainment industry, servicing content creators and distributors including Netflix, WarnerMedia, The Walt Disney Company, Amazon, Apple, Viacom, NBCU, Google, AT&T and many others, by providing Global Content Distribution, Localization, Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming, Theatrical, Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented and experienced industry individuals worldwide. For more information, please visit www.bydeluxe.com.

Full-Time, Permanent Position

Location: Perivale, London

Position Overview

Deluxe Media is seeking an Audio Administration Co-Ordinator to undertake a variety of duties in our Audio department based at Deluxe House in Perivale.

Role and Responsibilities

• Responsible for the Centralised Mix Audio department's room and staff scheduling
• Organise freelancers to cover burst capacity
• Liaise with clients, keeping up to date with work orders and requests
• Responsible for all client and internal billing for the Audio Department
• Provide detailed Metric reports on request
• Maintain and update internal & client excel sheets/trackers
• Assist the Director of Audio, the Head of Audio, the Administration Manager, and the wider Audio team on a daily basis and be aware of all materials needing to be delivered from the facility via various digital platforms
• Liaise with the wider audio team to provide client updates on project progress.
• Provide visibility on audio assets to clients through various delivery platforms and ensure that all deliverables are delivered on time
• Assist with on-site client visits, supervision and meetings
• General file management duties

Key Requirements

The ideal candidate will have a high level of experience with Microsoft Office (Excel, Word, Power Point), as well as:

• A strong technical ability to learn and develop with internal operational tools.
• A good understanding of Film Sound Technology - i.e. the post production process, various file formats, and the post production workflow would be an advantage.
• Strong organisational skills with meticulous attention to detail
• Excellent communication skills, written and verbal
• Able to work under pressure and meet very tight client deadlines
• Capable of working in a team and being a very strong team player
• Willing to learn new technology and take on new responsibilities as and when needed
• Adaptable and dynamic approach to a fast-paced environment
• Full UK driving license

Diversity Statement

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work.

It is our policy to provide equal employment opportunities to all applicants and employees.

Applicants will receive consideration for employment without regard to, and will not be discriminated against, based on race, colour, religion, national origin or ancestry, sex, age, physical or mental disability, sexual orientation, gender identity or expression.