Audio Administration Coordinator

Deluxe Entertainment; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Deluxe Media in Perivale is seeking an Audio Administration Co-Ordinator to support the Audio department. The role involves coordinating room and staff schedules, organising freelancers for bursts, and liaising with clients on work orders and requests.

The successful candidate will handle billing for the Audio Department, provide metric reports on request, and maintain internal and client trackers with strong IT and post‑production knowledge.

Qualifications

• Proficient in Microsoft Office suite (Excel, Word, PowerPoint).
• Experience with client billing and invoicing processes.
• Strong scheduling and organisational abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate Centralised Mix Audio dept. room and staff schedules.
• Organise freelancers to cover burst capacity.
• Liaise with clients and update work orders/requests.
• Manage all client and internal billing for the Audio Department.

Skills

Microsoft Office

Excel

Word

PowerPoint

Billing

Scheduling

Client liaison

Job description

Deluxe Media is seeking an Audio Administration Co-Ordinator to undertake a variety of duties in our Audio department based at Deluxe House in Perivale.

Role and Responsibilities

• Responsible for the Centralised Mix Audio department's room and staff scheduling
• Organise freelancers to cover burst capacity
• Liaise with clients, keeping up to date with work orders and requests
• Responsible for all client and internal billing for the Audio Department
• Provide detailed Metric reports on request
• Maintain and update internal & client excel sheets/trackers
• Assist the Director of Audio, the Head of Audio, the Administration Manager, and the wider Audio team on a daily basis and be aware of all materials needing to be delivered from the facility via various digital platforms
• Liaise with the wider audio team to provide client updates on project progress.
• Provide visibility on audio assets to clients through various delivery platforms and ensure that all deliverables are delivered on time
• Assist with on-site client visits, supervision and meetings
  The ideal candidate will have a high level of experience with Microsoft Office (Excel, Word, Power Point), as well as:
• A strong technical ability to learn and develop with internal operational tools.
• A good understanding of Film Sound Technology - i.e. the post production process, various file formats, and the post production workflow would be an advantage.
• Strong organisational skills with meticulous attention to detail
• Excellent communication skills, written and verbal
• Able to work under pressure and meet very tight client deadlines
• Capable of working in a team and being a very strong team player
• Willing to learn new technology and take on new responsibilities as and when needed
• Adaptable and dynamic approach to a fast-paced environment
• Full UK driving license
• As the world's leading multidisciplinary service provider, Deluxe underpins the media and entertainment industry, servicing content creators and distributors including Netflix, WarnerMedia, The Walt Disney Company, Amazon, Apple, Viacom, NBCU, Google, AT&T and many others, by providing Global Content Distribution, Localization, Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming, Theatrical, Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented and experienced industry individuals worldwide. For more information, please visit www.bydeluxe.com.