Audio Administration Coordinator

Deluxe Content Services Spain; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Deluxe Media is hiring an Audio Administration Co-Ordinator for the Audio department at Deluxe House in Perivale, London. The role involves managing room and staff scheduling, coordinating freelancers, liaising with clients, and handling billing and reporting.

Ideal candidates will be proficient in MS Office, highly organized, and capable of working under tight deadlines in a fast-paced setting. A full UK driving license is required.

Qualifications

• MS Office proficiency including Excel, Word and PowerPoint.
• Strong organizational skills with meticulous attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Schedule Centralised Mix Audio department room and staff.
• Organise freelancers to cover burst capacity.
• Liaise with clients and manage work orders and requests.
• Handle all client and internal billing for the Audio Department.
• Provide detailed metric reports on request.
• Maintain internal and client trackers/excel sheets.

Skills

MS Office

Organization

Communication

Team player

Deadline driven

Adaptable

Driving license

Job description

Audio Administration Coordinator

Description

Company

As the world’s leading multidisciplinary service provider, Deluxe underpins the media and entertainment industry, servicing content creators and distributors including Netflix, WarnerMedia, The Walt Disney Company, Amazon, Apple, Viacom, NBCU, Google, AT&T and many others, by providing Global Content Distribution, Localization, Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming, Theatrical, Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented and experienced industry individuals worldwide. For more information, please visit www.bydeluxe.com .

• - Full-Time, Permanent Position
• - Location: Perivale, London

Position Overview

Deluxe Media is seeking an Audio Administration Co-Ordinator to undertake a variety of duties in our Audio department based at Deluxe House in Perivale.

Role and Responsibilities

• - Responsible for the Centralised Mix Audio department’s room and staff scheduling
• - Organise freelancers to cover burst capacity
• - Liaise with clients, keeping up to date with work orders and requests
• - Responsible for all client and internal billing for the Audio Department
• - Provide detailed Metric reports on request
• - Maintain and update internal & client excel sheets/trackers
• - Assist the Director of Audio, the Head of Audio, the Administration Manager, and the wider Audio team on a daily basis and be aware of all materials needing to be delivered from the facility via various digital platforms
• - Liaise with the wider audio team to provide client updates on project progress.
• - Provide visibility on audio assets to clients through various delivery platforms and ensure that all deliverables are delivered on time
• - Assist with on-site client visits, supervision and meetings
• - General file management duties

Key Requirements

The ideal candidate will have a high level of experience with Microsoft Office (Excel, Word, Power Point), as well as:

• - A strong technical ability to learn and develop with internal operational tools.
• - A good understanding of Film Sound Technology – i.e. the post production process, various file formats, and the post production workflow would be an advantage.
• - Strong organisational skills with meticulous attention to detail
• - Excellent communication skills, written and verbal
• - Able to work under pressure and meet very tight client deadlines
• - Capable of working in a team and being a very strong team player
• - Willing to learn new technology and take on new responsibilities as and when needed
• - Adaptable and dynamic approach to a fast-paced environment- Full UK driving license

Diversity Statement

Deluxe is committed to inclusivity, fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, based on race, colour, religion, national origin or ancestry, sex, age, physical or mental disability, sexual orientation, gender identity or expression.