Auction Support Administrator

Wilsons Auctions; Newtownabbey; On-site; GBP 20,000 - 28,000; Full time

Job summary

Wilsons Auctions are seeking an Administrative Assistant to support day-to-day administration and accounts tasks, including vendor pay-outs, debt management, reporting and general administrative activities.

You will assist with processing payments, monitoring balances, and maintaining accurate invoice records, while meeting deadlines and KPIs. Strong Excel and IT skills, plus good communication, are essential.

Qualifications

• Experience in invoice processing and payment administration.
• Ability to manage debtor accounts and outstanding balances.
• Strong attention to detail and accuracy.
• Good Microsoft Excel and IT skills.
• Ability to meet deadlines and KPI targets.
• Strong communication and customer service skills.

Responsibilities

• Process vendor invoices and prepare payment runs.
• Review reports to identify payments due.
• Compare against targets to ensure KPI's are met.
• Prepare pay-out reporting to accounts team to process payment.
• Send reporting to vendor.
• Maintain accurate invoice and payment records.
• Respond to vendor queries and assist with account reconciliations.
• Review debtor reports and monitor outstanding balances.
• Issue late payment reminders.
• Process invoice cancellations.
• Assist with other admin duties as required.

Skills

Invoice processing

Debt management

Attention to detail

Customer service

Communication

Excel

IT skills

Tools

Microsoft Excel

Job description

Job Overview

Wilsons Auctions are looking for an Administrative Assistant to help with day-to-day administration and accounts tasks. In this role, you will support vendor pay-outs, debt management, reporting, and general administrative activities, helping keep things running smoothly across the department.

Key Responsibilities

Vendor pay-outs

• Process vendor invoices and prepare payment runs
• Review reports to identify payments due
• Compare against targets to ensure KPI's are met
• Prepare pay-out reporting to send to accounts team to process payment
• Send reporting to vendor
• Maintain accurate invoice and payment records
• Respond to vendor queries and assist with account reconciliations

Debtor Management

• Review debtor reports and monitor outstanding balances
• Issue late payment reminders
• Process invoice cancellations

General Administration

• Assist with other admin duties as required

Essential Criteria

• Experience in invoice processing and payment administration.
• Ability to manage debtor accounts and outstanding balances.
• Strong attention to detail and accuracy.
• Good Microsoft Excel and IT skills.
• Ability to meet deadlines and KPI targets.
• Strong communication and customer service skills.