Attendance Information Officer

Havelock Academy; Old Clee; On-site; GBP 12,000 - 18,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Health and wellbeing programme

Awards and recognition

Holiday discounts

Cinema tickets

Restaurant booking discounts

Cycle to Work Scheme

Job summary

Havelock Academy invites applications for an Attendance Information Officer. The role is 3 days per week, term time only, 8:00am–4:00pm. You will monitor attendance, maintain registers, and generate reports to support decisions across the school.

You will work with the AWC and SLT to address absences, liaise with families, and help ensure statutory attendance regulations are followed. NJC 7 scale applies with pro rata salary.

Qualifications

• Educated to NVQ level 3 / 4 or equivalent.
• GCSE Qualification- including English and Maths.
• Good literacy and record keeping are essential.
• Knowledge of attendance regulations and truancy issues.

Responsibilities

• Maintain accurate attendance records manually and electronically.
• Administer daily attendance and punctuality checks each morning.
• Input attendance data onto the MIS and generate reports.
• Process Leave/Absence requests in liaison with senior leadership.
• Administer Fixed Penalty Notices as required.
• Attend Attendance Panel meetings and take minutes.
• Collaborate with AWC to target attendance improvement.

Skills

Record keeping

Communication skills

IT reporting

Attention to detail

Time management

Confidentiality awareness

Attendance knowledge

Education

NVQ level 3/4 or equivalent

GCSE English and Maths

Tools

Bromcom MIS

Job description

If you are ambitious, inspirational, creative, open-minded and want to be part of our success then we want to hear from you.

We are driven to provide our young people with access to a world-class education and enrichment experiences. Our students benefit from a wealth of opportunities to develop, learn and lead. From the classroom to cultural visits, sports, music and arts and engaging with our local communities, the rich and varied experiences we create help fuel ambition and unlock potential. The education and experiences we offer equips our young people with the leadership skills, team spirit, resilience and confidence to become outstanding citizens.

Havelock Academy are now recruiting for an Attendance Information Officer to work 3 days a week Term Time only (Monday, Tuesday and Friday 8:00am to 4:00pm) to be responsible for providing information and analysis reports that guide decision making for improved attendance overall as well as in support of individual pupils.

To maintain accurate and up to date attendance/lateness records both manually and electronically and to ensure ongoing monitoring of attendance for all children to promote good attendance across the schools.

Administer a daily attendance and punctuality check each morning and support following up the daily absences by telephone/message or other means including checking the school answerphone for absence messages and record appropriately on the MIS (Bromcom).

Process and record children who arrive late, leave during the school day and those who are collected late after the end of the school day.

Process applications for any leave/special absence of children in liaison with the AWC/Senior Leaders and Headteacher.

To engage with, attend and provide information for focal meetings with leaders responsible for key cohorts of students e.g., SEND, disadvantaged.

Regularly meet with AWC to review attendance and punctuality data.

To ensure, alongside SLT, that staff complete registers accurately and in a timely way in line with statutory regulations and to ensure that any discrepancies are amended.

Check and follow-up any missing or anomalous marks in registers

Input attendance data onto school MIS and generate reports as required

To administer Fixed Penalty Notices.

To ensure attendance / punctuality letters are consistently sent out through collaboration with the AWC.

To attend Attendance Panel meetings and take minutes.

Assist AWC with targeted home visits /meetings and any attendance/punctuality data that may be required to support case work.

Liaise with Data & Exams Officer to ensure Attendance and Assessment records are accurate and up to date in conjunction with the Trust Assessment calendar.

Regularly attend CPD around the use of Bromcom.

About our Academy

Havelock Academy is a secondary phase academy serving Grimsby and Cleethorpes. As the founding academy for the David Ross Education Trust, the academy prides itself on providing our community with access to the highest quality curriculum, alongside strong pastoral care and an extensive enrichment programme. Students and staff all belong to a House, named after one of the Ross Trawlers, acknowledging the strong fishing heritage of Grimsby. The houses are an important part of our "belonging" culture and students learn our five pillars through the chorus of our Academy Song: Broadening Horizons; Excellence; Aspirations; Working together; Pride.

Salary & Benefits

NJC 7, £27,274 per annum FTE, £15,539 pro rata

• Access to Local Government Pension Scheme
• Regional networks of Trust colleagues and access to key leaders in Education
• Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme
• Awards and Recognition Scheme

Benefits Platform:

• Holiday discounts
• Cinema tickets
• Restaurant booking discounts
• Cycle to Work Scheme

Who we are looking for

• Educated to NVQ level 3 / 4 or equivalent
• GCSE Qualification- including English and Maths
• The ability to write to a good standard of literacy to include excellent record keeping skills
• Attention to detail in recording events, discussions and the voice of the child
• Ability to communicate effectively both orally and in writing, especially with students, parents, school staff
• Ability to use IT systems effectively to produce reports, record information and monitor outcomes for individuals and groups
• Able to use own initiative and work alone when necessary
• Ability to overcome communication barriers with children and students
• Ability to maintain accurate and up to date records
• Ability to meet tight deadlines and plan and manage own time effectively
• School systems and an understanding of the issues affecting truancy and non-school attendance
• Demonstrate an understanding of issues linked to confidentiality
• Demonstrate knowledge of attendance regulations
• Demonstrate an understanding of issues that may affect a student’s ability to attend school.
• At least one year’s related experience of work within a school attendance related service. Working with children, young people, parents and families preferably within an educational context.
• As a part of a team, as well as on your own initiative.
• Using IT systems to compile reports as well as analysing statistical data for monitoring purposes.

About The David Ross Education Trust

The David Ross Education Trust's mission is to give every child attending one of our schools a world-class education.

We broaden the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.

Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.

Our aim is to be the country’s top-performing Multi-Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 36 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.

The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.

All pre-employment checks are in line with 'Keeping Children Safe in Education' statutory guidance.