Data & Exams Officer

Coast and Vale Learning Trust; Kirton CP; On-site; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Regional networks

Employee Assistance Programme

Awards and Recognition Scheme

Flexible working patterns

Cycle to Work

Job summary

The David Ross Education Trust is seeking a dedicated Examinations Administrator to ensure JCQ-compliant administration of internal and external exams, including timetabling, invigilation and secure handling of papers across Years 7–11.

This permanent, term-time role (37 hours per week, 41 weeks per year) offers a NJC13 salary up to £30,023 FTE, Local Government Pension, flexible working, employee wellbeing programmes and opportunities within a national MAT.

Qualifications

• Educated to GCSE level/NVQ level 2 or equivalent including English and Maths.
• Experience in an examination role with excellent communication across levels.
• Good people skills and ability to command respect of students and staff.
• Strong written and spoken English.
• Proven record-keeping and safeguarding of confidential information.
• Understanding of ICT to support learning and records.

Responsibilities

• Oversee examination administration in line with JCQ/regulations and awarding body rules.
• Liaise with examination boards for exams and coursework compliance.
• Disseminate exam information to staff, pupils and parents.
• Complete examination entries and securely store/send papers to boards on deadlines.
• Organise external invigilators and provide training and up-to-date information.
• Manage MIS (BromCom) for a large secondary academy.
• Input data, run reports for leadership to highlight trends and risks.
• Collaborate with Central Data Team on timetable creation and updates.
• Ensure statutory returns are completed accurately and on time.
• Support data system suppliers to develop appropriate analytics.

Skills

Examination administration

Data analysis

Invigilation

BromCom MIS

Timetabling

Regulatory compliance

Education

GCSE / NVQ Level 2 or equivalent

Tools

BromCom MIS

Job description

To be responsible for the overall smooth running of internal and external examinations, ensuring that all related administration and preparation is undertaken in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies) and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process

To liaise with examination boards to ensure the accurate administration of all examinations, including ensuring compliance with examination board rules, coursework requirements

To disseminate examination information to staff, pupils and parents/carers, including exam and invigilation timetables, guidelines and querying results.

Complete examination entries and securely store and send completed examination papers to external examination boards ensuring all deadlines are met.

Organise the academy’s external invigilators, including training and ensuring up-to-date information is provided to them.

Be responsible for the local management of the MIS System (Bromcom) for a large Secondary Academy.

Input data, check information and run reports for Principals, Area Data Manager, Area Data Officer and Improvement Cluster Leads to help highlight trends, results, best practice and potential risks.

Work with the Central Data Team in the creation and implementation of the academy timetable

Be responsible for ensuring that statutory returns are completed accurately and on time.

To support the Central Data Team in liaisons with suppliers of analytical data systems to help develop appropriate systems

This is a permanent role working 37 hours a week 41 weeks a year - Term Time Only

About our Academy

We are unapologetically ambitious and have the highest expectations and aspirations for our students throughout Years 7 to 11. We want all students to achieve highly, but alongside academic excellence, we aim to develop young people who leave the academy with a secure sense of identity and understanding of diversity and as well-rounded confident young people who are ready and able to embrace the challenges of adult life

Salary & Benefits

NJC13 £30,023 FTE - £27,723.95 pro rata per annum

• Access to Local Government Pension Scheme
• Regional networks of Trust colleagues and access to key leaders in Education
• Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme
• Awards and Recognition Scheme
• Flexible working patterns
• Benefits Platform : Health & Wellbeing Programme : Cycle to Work Scheme

Who we are looking for

Educated to GCSE level/ NVQ-level 2 or equivalent, including English and Mathematics

Experience in an examination role with excellent communication skills at a range of levels.

Good people skills with an ability to command the respect of students and collaborate effectively with staff.

Good communication skills and good command of spoken and written English

Proven experience in maintaining accurate records and the safe storage of confidential information

An understanding of how to use ICT to support learning and record keeping.

About The David Ross Education Trust

The David Ross Education Trust’s mission is to give every child attending one of our schools a world-class education.

We broaden the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.

We are driven to provide our young people with access to a world-class education and enrichment experiences. Our students benefit from a wealth of opportunities to develop, learn and lead. From the classroom to cultural visits, sports, music and arts and engaging with our local communities, the rich and varied experiences we create help fuel ambition and unlock potential. The education and experiences we offer equips our young people with the leadership skills, team spirit, resilience and confidence to become outstanding citizens.

Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.

Our aim is to be the country’s top-performing Multi-Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 36 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.

The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.

All pre-employment checks are in line with "Keeping Children Safe in Education" statutory guidance.