Assistant Regional Facilities Manager

Workman LLP; Reading; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in commercial property management is seeking a proactive Facilities Manager. You will oversee service delivery, manage budgets, and ensure compliance with health and safety regulations. The role involves building relationships with clients and managing a diverse team to maintain high standards across properties in Milton Keynes and Reading.

Benefits

Discretionary annual bonus

Healthcare

Life insurance

Wellness programs

Company car

Laptop

Phone

Additional holidays for long service

Gym memberships

Social events

Qualifications

• Demonstrable experience in site/facilities management required.
• Familiarity with Service Charge Code of Practice necessary.

Responsibilities

• Support facility and property management services.
• Manage Health and Safety compliance by suppliers.
• Conduct regular property inspections and instruct remedial works.

Skills

Communication

Problem Solving

Time Management

Education

Degree level qualification

IWFM qualification or equivalent

Tools

IOSH Level

Job description

3 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

About The Role

You will be responsible for supporting the provision of facility and property management services to the designated properties in accordance with specifications and KPIs. You will work within established FM and Property Management teams, reporting to the Regional Facilities Manager and ensure there is regular and direct communication with clients across Milton Keynes and Reading areas.

Managing contracted planned/reactive FM service delivery by suppliers and contractors across multiple disciplines as well as ad-hoc works. You will be responsible for drafting and managing budgets and expenditure throughout the service charge year. Contracts need to be reviewed regularly to ensure value for money, with specifications prepared and contracts tendered with assistance from relevant consultants where applicable.

What Matters Most In This Role

Building and maintaining close professional relationships with clients, occupiers, and colleagues is paramount. Proactiveness and going above and beyond are expected.

You will assist in the preparation and management of Service Charge budgets for all multi-let properties on the portfolio, monitor expenditure, and conduct annual reconciliations based on RICS and client timelines.

Clients may seek your professional advice regarding value enhancement, rent reviews, lettings, and lease renewal programs.

Upselling specialist services and leveraging knowledge from our Environmental and Sustainability team, Property Management, Building Surveying services, and introducing placemaking initiatives with our Activate team will help utilize our professional services.

Other duties will include:

• Manage Health and Safety compliance by all suppliers, ensure permits and permissions of works are raised for any contract and ad-hoc works
• Assist with onsite staff management including building managers, receptionists, and security guards where applicable
• Conduct regular property inspections of common areas and tenants' spaces, instructing remedial works as needed
• Be available for emergency call-outs outside of hours, liaising with suppliers to ensure urgent attendance
• Assist the RFM with regular contract reviews to ensure value for money

What We Expect From You

A proactive, practical, and positive approach is required. Excellent, professional communication skills and the ability to build credibility with clients are essential. Demonstrable experience in site/facilities management within a Managing Agent environment is required. Familiarity with relevant codes of practice and legislation, including the Service Charge Code of Practice, is necessary. Show enthusiasm and commitment to client and tenant needs.

• Attention to detail, problem-solving, and time management skills
• Extensive knowledge of property management practices employed by main competitors
• Degree level qualification and/or IWFM qualification or equivalent
• Qualified to IOSH Level
• Hold a full UK driving license

Why Workman?

• Attendance at the office as required
• Full-time contract (35 hours/week) with flexible start times
• Discretionary annual bonus and salary reviews
• Healthcare, life insurance, and wellness programs
• Company car, laptop, and phone
• Additional holidays for long service, your birthday off, and an extra day between Christmas and New Year
• Lifestyle benefits such as gym memberships, cycle-to-work schemes, and holiday buy/sell options
• Social events, including a Christmas party
• Generous referral bonuses

About Workman LLP

As the UK's leading independent commercial property management firm, Workman maintains an enviable position in the industry. We pride ourselves on longstanding client relationships, some exceeding 25 years, serving leading institutional and sector-specific investors, private property firms, public sector bodies, and overseas investors. Our employees are our strength, with diverse skill sets and expertise.

For more information, visit Our People | Workman LLP

Equal Opportunities

We are committed to recruiting a diverse workforce and adhere to the Equality Act 2010. This job description is not part of your employment contract and duties may be amended over time.