Assistant Regional Facilities Manager

TN United Kingdom; Milton Keynes; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading independent commercial property management firm is seeking an Assistant Regional Facilities Manager in Milton Keynes. The role involves supporting facility management services, managing budgets, and ensuring compliance with health and safety regulations. The ideal candidate will have experience in facilities management, excellent communication skills, and a proactive approach to client needs. Benefits include a full-time contract, discretionary bonuses, and flexible lifestyle benefits.

Benefits

Discretionary annual bonus

Healthcare

Life insurance

Wellness programs

Company car

Flexible lifestyle benefits

Qualifications

• Demonstrable experience in site/facilities management.
• Familiarity with relevant codes of practice and legislation.

Responsibilities

• Manage contracted FM services and budgets.
• Build and maintain professional relationships with clients.
• Conduct regular property inspections and remedial works.

Skills

Communication

Problem Solving

Attention to Detail

Time Management

Education

Degree and/or IWFM qualification

IOSH Level qualification

Job description

Below is a refined version of the job description, improving formatting and clarity while preserving the original content and intent.

Assistant Regional Facilities Manager, Milton Keynes

Client: Workman LLP

Location: Milton Keynes, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: db43b6e915bd

Job Views: 3

Posted: 12.05.2025

Expiry Date: 26.06.2025

Job Description

About the Role

You will be responsible for supporting the provision of facility and property management services to designated properties in accordance with specifications and KPIs. Working within established FM and Property Management teams, you will report to the Regional Facilities Manager and ensure regular communication with clients across Milton Keynes and Reading areas.

Your duties include managing contracted planned/reactive FM services by suppliers and contractors across multiple disciplines, handling ad-hoc works, drafting and managing budgets, and reviewing contracts to ensure value for money. You will prepare specifications and tender contracts with assistance from relevant consultants where applicable.

What Matters Most in This Role

Building and maintaining professional relationships with clients, occupiers, and colleagues is crucial. Proactiveness and going above and beyond are expected. You will assist in preparing and managing Service Charge budgets, monitor expenditure, and conduct annual reconciliations based on RICS and client timelines. Providing professional advice on value enhancement, rent reviews, lettings, and lease renewals is also part of your role.

Upselling specialist services and leveraging knowledge from our Environmental and Sustainability teams, Property Management, Building Surveying, and Placemaking initiatives will be encouraged.

Other duties include:

• Managing Health and Safety compliance among suppliers and ensuring permits and permissions are in place for contract and ad-hoc works.
• Assisting with management of onsite staff, including building managers, receptionists, and security guards, where applicable.
• Conducting regular property inspections and instructing remedial works as needed.
• Assisting with emergency calls outside regular hours, liaising with suppliers for urgent attendance.
• Supporting the RFM in regular contract reviews to ensure value for money.

What We Expect From You

A proactive, practical, and positive approach is necessary. Excellent communication skills and the ability to build rapport with clients are essential. You should have demonstrable experience in site/facilities management within a Managing Agent environment, familiarity with relevant codes of practice and legislation, including the Service Charge Code of Practice, and a commitment to client and tenant needs.

• Attention to detail, problem-solving, and time management skills.
• Extensive knowledge of property management practices employed by competitors.
• Degree and/or IWFM qualification or equivalent.
• IOSH Level qualification.
• Full UK driving licence.

Why Work for Workman?

• Attendance at the office as required.
• Full-time contract (35 hours/week) with flexible start times.
• Discretionary annual bonus and salary reviews.
• Healthcare, life insurance, and wellness programs.
• Company car, laptop, and phone.
• Additional holidays for long service, your birthday off, and between Christmas and New Year.
• Flexible lifestyle benefits such as gym memberships, cycle-to-work schemes, and holiday buy/sell options.
• Social events including a Christmas party.

About Workman LLP

As the UK’s leading independent commercial property management firm, Workman has a strong industry reputation. We value longstanding client relationships, some exceeding 25 years, including leading institutional and private investors, public sector bodies, and overseas investors. Our employees’ skills and expertise are a core part of our success.

For more information, visit Our People | Workman LLP.

Equal Opportunities

We are committed to diversity and follow the guidelines of the Equality Act 2010. This job description is not part of your employment contract and duties may change over time.