Assistant Facilities Manager

Carter Jonas; London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading property management firm in London seeks an ambitious Assistant Facilities Manager to oversee facilities management for a key client in Ealing. Responsibilities include managing third-party contractors, conducting inspections, and ensuring compliance with health and safety legislation. The ideal candidate will have strong client management skills, be well organized, and have relevant IT proficiency. A competitive salary and flexible working arrangements are offered.

Benefits

Flexible benefits

Health cash plans

Cycle to work scheme

Additional leave options

Qualifications

• Good understanding of Facilities Management and relevant health and safety legislation.
• Strong communication and client management skills.
• Ability to work to deadlines and manage time effectively.

Responsibilities

• Oversee third-party contractors and ensure quality service.
• Conduct property inspections and prepare detailed reports.
• Liaise with surveying team regarding tenant breaches.

Skills

Client management

Communication skills

Negotiation skills

Organisational skills

IT literacy

Education

IWFM accreditation

Job description

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Due to business growth within our Commercial Property and Asset Management team in London, we have an exciting opportunity for an ambitious Assistant Facilities Manager looking for a new challenge. As the post holder, you will take the lead on all aspects of facilities management relating to the portfolio of a key client based in the London Borough of Ealing. This will include overseeing the third-party contractors, conducting regular inspections of properties, supervising, and overseeing any planned maintenance and major works. This is a new role that will suit someone looking to take the next step in their career in Facilities Management.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on! In addition, we welcome applications from those seeking flexible or agile working arrangements and can be discussed at the application stage.

Main tasks:

• Arranging and completing property inspections, by public transport, in a West London Borough for a Local Authority Client.
• Preparing detailed property reports for those inspections.
• Liaising with the surveying team with regards to any breaches of tenants covenants discovered such as repair, use, occupation, trespass etc.
• Checking the tenants H&S compliance to include, but not limited to, Fire Risk assessments, Electrical Testing, Gas testing, Asbestos Surveys, Legionella Testing and preparing reports on the same for submission to the clients.
• Providing FM services as follows for our Central London office portfolio
• Procuring and retendering third party service contracts.
• Overseeing the third-party contractors ensuring the highest quality of service.
• Ensuring best value for money for third party service contracts.
• Logging and tracking helpdesk enquiries.
• Dealing with insurance claims.
• Liaising with tenants in a timely fashion and keep surveyor colleagues informed of any salient matters arising.
• Dealing with tenant enquiries regarding repairs and maintenance.
• To take a lead role in the event of any proposed major works, plant replacement or other similar projects
• Setting service charge budgets and assisting in the reconciliation of service charge accounts

What will it take to be successful?

We are seeking someone with good understanding of Facilities Management and a thorough understanding of all relevant health and safety legislation. The post holder will have strong client management and excellent communication and negotiation skills, well organised and the ability to work to deadlines. You will be IT literate and comfortable working with databases and relevant software. Involving frequent travel, this role will require a valid driving license. An IWFM accreditation would be desirable.