Assistant Administrator - Lambwood Heights-Reception/Admin

Oakland Care; Chigwell; On-site; GBP 18,000 - 22,000; Part time

Benefits offered by this job

Free meal per shift

Uniform provided

Enhanced Bank Holiday pay

Recognition and staff appreciation

Job summary

Oakland Care is looking for an organised Administration Assistant to provide high-quality administrative support to the Business Administration Manager. The role is part-time (24 hours per week) and permanent, based at Lambwood Heights in Chigwell.

You will handle staff recruitment screening, lifecycle administration, payroll support and office management while ensuring accuracy in purchasing, invoices, and approvals.

Qualifications

• Experience in office administration.
• Excellent IT skills including Microsoft Word, Excel and Outlook.
• Organised with the ability to manage and coordinate multiple projects.
• Self-motivated and flexible.
• Good time management and ability to work to a deadline.
• Flexible to meet the needs of the service.

Responsibilities

• Support the Business Administration Manager with administrative tasks.
• Handle staff recruitment screening within the home.
• Manage employee and resident lifecycle administration.
• Assist with purchases, invoicing, petty cash and allowances reconciliations.
• Payroll administration support.
• Support Reception team with visitors and sign-in.
• Manage calls, emails and general enquiries.
• Build relationships with residents, staff and visitors.
• Provide efficient office management services.

Skills

Office administration

Microsoft Word

Excel

Outlook

Organization

Project coordination

Self-motivation

Flexibility

Time management

Job description

Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking an Administration Assistant who will provide high‑quality administrative support to the Business Administration Manager. If you're self-motivated, flexible, and able to handle multiple projects with ease, we want to hear from you!

We offersome excellent rewards and benefits including:

• We offer all team members 1 freemeal per shift.
• Uniform provided.
• EnhancedBank Holiday pay.
• Recognition and staff appreciation initiatives.

And much more……….

Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX

Hours: 24 per week

Pay: £13.66 per hour

Contract: Permanent, Part-time

Shift: Days

What you will be doing:

Supporting the Business Administration Manager with:

• Safe recruitment processes and the thorough screening of all staff within the home.
• Employee and resident lifecycle administration.
• Financial and regulatory compliance with the service.
• Raising purchase orders and regular reconciliations of accounts including invoices, petty cash and personal allowances.
• Payroll administration ensuring payroll deadlines are met.
• Assisting the Reception team making sure all visitors receive a professional and friendly experience, support with visitor sign-in and covering duties in their absence.
• Managing incoming calls, emails and general enquiries.
• Developing good relationships with residents, staff, relatives and visitors.
• Providing an efficient and effective office management service.

What you need:

• At least 1 years of previous experience in office administration.
• Excellent IT skills including the use of Microsoft word, excel and outlook.
• Organised with the ability to manage and co-ordinate multiple projects.
• Self-motivated and flexible.
• Good time management and ability to work to a deadline.
• Flexible to meet the need of the service.

“Our mission”is to provide exceptional homes for people to live, love and be loved where everyone is part of our family.

• Family
• Integrity
• Respect
• Exceptional
• Sustainable