Assistant Administrator

Oakland Care Ltd; Chigwell; On-site; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Free meal per shift

Uniform provided

Recognition and staff appreciation

Enhanced Bank Holiday pay

Job summary

Oakland Care Ltd. is seeking an Assistant Administrator to join its team in Chigwell. The role supports the Business Administration Manager with administrative processes, acts as the first point of contact for visitors, and helps ensure smooth daily operations.

The ideal candidate has at least 1 year of admin experience, strong IT skills in Word/Excel/Outlook, and can manage multiple tasks with attention to detail. Part-time, permanent position with a friendly, supportive team.

Qualifications

• At least 1 year of previous experience in office administration.
• Excellent IT skills including Microsoft Word, Excel and Outlook.
• Organised with the ability to manage and coordinate multiple projects.
• Self-motivated and flexible.
• Good time management and ability to work to a deadline.
• Flexible to meet the needs of the service.

Responsibilities

• Support the Business Administration Manager with daily administrative tasks.
• Be the first point of contact for visitors and relatives in reception.
• Process payroll administration and raise purchase orders as needed.
• Assist with financial and regulatory compliance within the service.
• Manage incoming calls, emails and general enquiries.
• Support with visitor sign-in and maintain a professional reception area.

Skills

Organised

Flexible

Attention to detail

Communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Assistant Administrator

Company: Oakland Care Ltd Salary: £13.66 per hour Hours: Part-time Location: Chigwell, IG7 6HX Job type: Permanent Posting date: 27 Oct 2026 Closing date: 9 Nov 2026

Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking an Administration Assistant who will provide high‑quality administrative support to the Business Administration Manager.If you're self-motivated, flexible, and able to handle multiple projects with ease, we want to hear from you! Join us and be part of something truly special.

We offersome excellent rewards and benefits including:

• We offer all team members 1 freemeal per shift.
• Uniform provided.
• Recognition and staff appreciation initiatives.

• EnhancedBank Holiday pay.

And much more……….

Hours: 24 per week

Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX

Pay: £13.66 per hour

Contract: Permanent, Part-time

Shift: Days

This varied and rewarding role sits at the heart of our business operations. Working closely with the Business Administration Manager supporting all administration processes as well as being the first point of contact for visitors and relatives.

What you will be doing:

Supporting the Business Administration Manager with:

• Safe recruitment processes and the thorough screening of all staff within the home.
• Employee and resident lifecycle administration.
• Financial and regulatory compliance with the service.
• Raising purchase orders and regular reconciliations of accounts including invoices, petty cash and personal allowances.
• Payroll administration ensuring payroll deadlines are met.
• Assisting the Reception team making sure all visitors receive a professional and friendly experience, support with visitor sign-in and covering duties in their absence.
• Managing incoming calls, emails and general enquiries.
• Developing good relationships with residents, staff, relatives and visitors.
• Providing an efficient and effective office management service.

What you need:

• At least 1 years of previous experience in office administration.
• Excellent IT skills including the use of Microsoft word, excel and outlook.
• Organised with the ability to manage and co-ordinate multiple projects.
• Self-motivated and flexible.
• Good time management and ability to work to a deadline.
• Flexible to meet the need of the service.

“Our mission”is to provide exceptional homes for people to live, love and be loved where everyone is part of our family.

• Family
• Integrity
• Respect
• Exceptional
• Sustainable

Proud member of the Disability Confident employer scheme