Assistant Administrator

Lambwood Heights; Epping Green; On-site; GBP 16,000 - 22,000; Part time

Benefits offered by this job

Free meals

Uniform provided

Holiday pay

Staff appreciation

Job summary

Lambwood Heights is seeking an Administration Assistant to provide high‑quality administrative support to the Business Administration Manager at our Chigwell site. The role involves handling recruitment screening, payroll, invoicing and reception duties, while delivering a professional visitor experience.

With at least 1 year in office administration, you will be organised, self-motivated and able to manage multiple tasks to tight deadlines in a friendly team environment.

Qualifications

• At least 1 year of previous experience in office administration.
• Excellent IT skills including Word, Excel and Outlook.
• Organised and able to manage multiple projects with deadlines.

Responsibilities

• Supporting the Business Administration Manager with Safe recruitment processes and the thorough screening of all staff within the home.
• Employee and resident lifecycle administration.
• Financial and regulatory compliance with the service.
• Raising purchase orders and regular reconciliations of accounts including invoices, petty cash and personal allowances.
• Payroll administration ensuring payroll deadlines are met.
• Assisting the Reception team making sure all visitors receive a professional and friendly experience, support with visitor sign‑in and covering duties in their absence.
• Managing incoming calls, emails and general enquiries.
• Developing good relationships with residents, staff, relatives and visitors.
• Providing an efficient and effective office management service.

Skills

Office administration

Time management

Organisational skills

Communication

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Are you an organised, friendly and proactive individual looking to join a dynamic and supportive team? We are seeking an Administration Assistant who will provide high‑quality administrative support to the Business Administration Manager. If you're self‑motivated, flexible, and able to handle multiple projects with ease, we want to hear from you! Join us and be part of something truly special.

We offer some excellent rewards and benefits including:

• We offer all team members 1 free meal per shift.
• Uniform provided.
• Enhanced Bank Holiday pay.
• Recognition and staff appreciation initiatives.

And much more……….

Location: Lambwood Heights, 244 Lambourne Road, Chigwell IG7 6HX

Hours: 24 per week

Pay: £13.66 per hour

Contract: Permanent, Part‑time

Shift: Days

This varied and rewarding role sits at the heart of our business operations. Working closely with the Business Administration Manager supporting all administration processes as well as being the first point of contact for visitors and relatives.

What you will be doing:

Supporting the Business Administration Manager with:

• Safe recruitment processes and the thorough screening of all staff within the home.
• Employee and resident lifecycle administration.
• Financial and regulatory compliance with the service.
• Raising purchase orders and regular reconciliations of accounts including invoices, petty cash and personal allowances.
• Payroll administration ensuring payroll deadlines are met.
• Assisting the Reception team making sure all visitors receive a professional and friendly experience, support with visitor sign‑in and covering duties in their absence.
• Managing incoming calls, emails and general enquiries.
• Developing good relationships with residents, staff, relatives and visitors.
• Providing an efficient and effective office management service.

What you need:

• At least 1 years of previous experience in office administration.
• Excellent IT skills including the use of Microsoft word, excel and outlook.
• Organised with the ability to manage and co‑ordinate multiple projects.
• Self‑motivated and flexible.
• Good time management and ability to work to a deadline.
• Flexible to meet the need of the service.

“Our mission” is to provide exceptional homes for people to live, love and be loved where everyone is part of our family.

• Family
• Integrity
• Respect
• Exceptional
• Sustainable

If you’re ready to start your journey and make a difference, then don’t delay