Asset Management Administrator

GAP Group Limited; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

GAP Hire Solutions in Glasgow is seeking an Asset Management Administrator to join our Asset Management & Supply Chain team at the Glasgow Head Office. You will maintain fleet disposals, assist with sales processing and generate monthly reports, leveraging your eye for detail and strong communication to support operations.

You will handle invoicing for the Damage & Loss Team, manage auction admin tasks, and produce MI packs for supplier meetings.

Qualifications

• Excellent written and verbal communication skills.
• The ability to work to a high level of accuracy.
• The ability to multi-task and work to deadlines.
• Good working knowledge of Microsoft Office, in particular Excel.
• Previous experience and product knowledge in the hire industry is highly advantageous.

Responsibilities

• Provide invoicing support for the Damage & Loss Team.
• Attend to all auction admin tasks.
• Perform all general traffic administrative duties.
• Prepare Management Information pack for Supplier meetings and Reviews.
• Purchase Order Exception Reporting for open and past due orders.
• Raise Purchase Orders within authorisation levels.
• All other Ad Hoc administrative duties as required.

Skills

Communication

Accuracy

Multi-tasking

Attention to detail

Tools

Microsoft Office

Excel

Job description

Are you ready to bring your enthusiasm, accuracy and reporting skills to a fast-paced coordination role in our Glasgow Head Office.

At GAP Hire Solutions, we're looking for an Asset Management Administrator to join our Asset Management & Supply Chain Department. This is a fast-paced role where you will maintain and update various fleet disposals, assist in processing sales and maintain and produce monthly reports. If you have an eye for detail and good communication skills then this could be the role for you.

What You'll Be Doing

• Provide invoicing support for the Damage & Loss Team
• Attend to all auction admin tasks
• Perform all general traffic administrative duties
• Prepare Management Information pack for Supplier meetings and Reviews
• Purchase Order Exception Reporting for open and past due orders
• Raise Purchase Orders within authorisation levels
• All other Ad Hoc administrative duties as required

About the role

Are you ready to bring your enthusiasm, accuracy and reporting skills to a fast-paced coordination role in our Glasgow Head Office.

At GAP Hire Solutions, we're looking for an Asset Management Administrator to join our Asset Management & Supply Chain Department. This is a fast-paced role where you will maintain and update various fleet disposals, assist in processing sales and maintain and produce monthly reports. If you have an eye for detail and good communication skills then this could be the role for you.

What You'll Be Doing

• Provide invoicing support for the Damage & Loss Team
• Attend to all auction admin tasks
• Perform all general traffic administrative duties
• Prepare Management Information pack for Supplier meetings and Reviews
• Purchase Order Exception Reporting for open and past due orders
• Raise Purchase Orders within authorisation levels
• All other Ad Hoc administrative duties as required

About You

What We're Looking for

• Excellent written and verbal communication skills
• The ability to work to a high level of accuracy
• The ability to multi-task and work to deadlines
• Good working knowledge of Microsoft Office, in particular Excel
• Previous experience and product knowledge in the hire industry is highly advantageous

About Us

About GAP and What We Offer. As an Asset Management Administrator, you'll be joining an industry leader that's growing and genuinely committed to your success. At GAP, we're proud to be the UK's leading equipment hire provider—supporting projects big and small across construction, infrastructure, events, and more. With nearly 200 locations nationwide and a wide range of specialist divisions, we offer exciting opportunities in everything from Plant and Tools to Lifting, Survey, Environmental, and Event Services.

As a family‑run business with over 50 years of experience, we believe in doing things the right way. That means:

• More investment in our equipment than anyone else in the industry, so you work with the best tools in the game
• Remaining fully independent, which lets us make agile, long‑term decisions that support your success
• Offering real career growth, training, and development from day one
• Support that values you – from generous holidays to Life Assurance and Health & Wellness Support

Whether you're hands‑on or customer‑focused, there's a place for you at GAP where your work makes a difference. If you're up for the challenge and want to feel valued at work, then we'd love to hear from you!

GAP Group is an equal opportunities employer